Administrative Secretary - Commercial Solid Waste

Job Title

Salary: $17.00/hr.

To provide a wide variety of highly responsible and complex clerical and secretarial duties; to provide professional, effective and efficient public service assistance to the general public, elected officials, and City personnel; and to provide highly responsible secretarial support to division heads and other upper-level administrative staff. This position will be responsible for maintenance of daily commercial billing and data entry through Cityworks and Munis.

Essential Duties and Responsibilities

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual. Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary. Answer questions and provide information to the public and commercial and industrial customers. Answer phone calls and online request for commercial solid waste service, dispatch as needed and assist the assistant manager of solid waste in establishing industrial roll-off daily routing. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested. Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies, photocopy, mail or fax materials as necessary. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned. May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions. Order and maintain office supplies and associated materials. Enter data into the computer system; backup computer disks as assigned. Will be responsible for maintaining and billing daily industrial roll-off weight and haul documents. Daily entry through accounting and water billing will be an essential daily function.

Minimum Job Requirements

Education: High School Diploma or GED. Experience: Two years of progressively responsible secretarial and clerical experience; and type 35 wpm. Licenses and Certificates: Possession of a valid driver's license. Obtain a valid Notary Public Certification from the State of Texas within 5 working days of employment with the City of Mesquite. Failure to obtain certification will result in non-disciplinary termination. Work Schedule Monday - Friday 8:00 a.m. to 5:00 p.m.

Physical Requirements / Work Environment

This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.