Accounts Receivable Specialist (Hybrid)

Accounts Receivable Specialist (Hybrid)Title: Accounts Receivable Specialist (Hybrid)Location: Moon Township / Coraopolis, PA 15108 Schedule: Hybrid (4 Days In Office / 1 Day Remote) Employment Type: Full-Time Compensation: $50,000 - $70,000 annually, depending on experience and qualificationsAbout the PositionHRV Conformance Verification Associates, Inc. is seeking an experienced Accounts Receivable Specialist to join our growing team. This role is heavily focused on complex accounts receivable, invoicing, collections, and cash flow management within a project-based professional services environment.Approximately 85% of this position is dedicated to Accounts Receivable functions, including complex invoicing, collections, customer account management, and reducing Days Sales Outstanding (DSO). An additional 10% supports Accounts Payable activities, while the remaining 5% provides cross-training and backup support for payroll processing and payroll-related accounting functions.The ideal candidate will be highly organized, detail-oriented, and experienced managing multiple clients, projects, invoicing requirements, and collections activities simultaneously.Primary ResponsibilitiesAccounts Receivable, Invoicing & Collections (85%)Prepare, review, and process client invoices in accordance with contract terms and client-specific requirementsManage complex billing requirements across multiple clients, projects, and contract structuresBalance and reconcile time and expense data within applicable accounting systemsEstablish and maintain client-specific invoicing procedures and billing requirementsCreate and maintain invoice templates for new and existing clientsSubmit invoices through client portals, email, and customer-specific billing platformsMonitor accounts receivable aging reports and proactively manage collection effortsContact customers regarding outstanding invoices and past due balancesInvestigate and resolve invoice disputes, payment delays, and account discrepanciesProcess customer payments and accurately post receipts within the accounting systemReconcile customer accounts and maintain supporting documentationCollaborate with project managers, operations personnel, and clients to ensure timely and accurate billingMonitor and help improve Days Sales Outstanding (DSO) and overall cash flow performanceGenerate AR, collections, and aging reports as requestedIdentify opportunities to improve billing efficiency, collections performance, and invoice accuracyAccounts Payable Support (10%)Process vendor invoices and assist with routine accounts payable activitiesVerify invoice accuracy and appropriate codingAssist with vendor statement reconciliationsSupport month-end accounts payable activities as neededMaintain organized AP records and documentationPayroll Cross-Training & Backup Support (5%)Learn HRV's payroll process to provide backup support when necessaryAssist with payroll-related reporting and documentationSupport payroll general ledger reconciliations and account balancing activitiesCross-train with accounting team members to gain understanding of full-cycle payroll processingProvide backup payroll support during vacations or other planned absencesMinimum QualificationsMinimum of 3 years of Accounts Receivable, Billing, Collections, Accounting, or related experienceExperience utilizing accounting, ERP, or project accounting software systemsProficiency with Microsoft ExcelStrong understanding of collections, customer account management, and cash applicationStrong written and verbal communication skillsAbility to prioritize multiple tasks and meet deadlines in a fast-paced environmentExcellent attention to detail and organizational skillsPreferred QualificationsAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related fieldExtensive Accounts Receivable and collections experience with a demonstrated ability to reduce aged receivables and improve cash flowExperience working in a complex, high-volume invoicing environmentExperience with Unanet or other ERP systems used for project accounting, government contract billing, or professional services billingExperience within engineering, construction, QA/QC inspection, consulting, professional services, or other project-based organizationsExperience with contract billing, time and expense (T&E) billing, project-based invoicing, DOT invoicing, or government contract invoicingExperience managing multiple clients, projects, and billing requirements simultaneouslyPrior Accounts Payable experienceExposure to payroll processing, payroll accounting, or payroll reconciliationsWhy Join HRV?Hybrid work schedule (4 days in office, 1 day remote)Opportunity to make a direct impact on company cash flow and financial performanceExposure to project accounting, payroll, and broader accounting functionsCollaborative team environmentStable and growing professional services organization with over 20 years of industry experienceHRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.HRV is a smoke-free and drug-free workplace.