Administrative Assistant

Job Description

Job Description

Description:

The Administrative Assistant is responsible for providing support to the Site Director by performing a variety of administrative and clerical tasks. The overall goal of the Administrative Assistant is to ensure that the day-to-day office operations are organized and efficient.

Essential Duties and Responsibilities

• Answer telephones, direct calls, and take messages as needed
• Act as a timekeeper and liaison with HR as needed
• Employee engagement events as needed – such as birthday cards, sending flowers, and company site events
• Organizing lunches for meetings and town halls
• Opening & distributing mail
• Manage company P.O. Box
• Coordinate FedEx send-offs
• Forward invoices to the correct department
• Assist employees with expense reports for mileage, boots, and other extraneous expenses
• Ensure that the lease is paid, and the postage meter is full.
• Lead on Charitable actions, such as Project Graduation.
• Support S&OP with additional administrative tasks.
• Remian a strong liaison within the community.
• Additional tasks as needed by leadership.
• Other duties as assigned.

Education & Experience

• Highschool Diploma or Generalized Education Degree (GED)
• 1-3+ years of office experience required.
• Proficient in Microsoft Office 365.
• Problem solving
• Verbal and written communication skills
• Self-motivated
• Team player
• Time management