Billing Specialist/Billing Analyst (Legal)

Billing Specialist/Billing Analyst (Legal)

Company: AM 100 Law Firm Location: New York, NY

Comp Package: Base up to $90K, Paid Overtime, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc.

Summary: The Billing Specialist/Analyst is required to prepare client invoices, as well as monitoring and follow-ups. Responsibilities include working with the Billing Manager and/or Partners to proactively administer their billing responsibilities, preparation/processing of timely and high-quality invoices, and monitoring/follow-up on outstanding receivables.

Responsibilities for Billing Specialist/Billing Analyst (Legal):

• Perform client billing and collection activities for assigned clients
• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
• Generate and review Proformas for assigned partners at the beginning of each month
• Handle time/cost transfers; investigate appropriateness of where entries should be billed
• Pull back-up of costs to include with final invoices based on a client's billing requirements
• Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
• Prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system
• Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up to date on the sites;
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise Monitor payment of assigned clients' accounts receivable and coordinate collection efforts
• Provide assistance to partners and clients regarding outstanding and/or short paid invoices
• Maintain/enter status updates in Firm's collection database

Qualifications for Billing Specialist/Billing Analyst (Legal):

• Bachelor's Degree preferred
• 2+ years of billing experience within a law firm required
• Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
• Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
• MS Office with emphasis on Word and Excel
• Electronic Billing System

Additional titles for consideration include Legal Billing Coordinator, Legal Billing Associate and Legal Billing Assistant.