Executive Assistant To The President

Executive Assistant to the President The Opportunity: The Executive Assistant to the President is a full-time exempt position reporting directly to the President. The Executive Assistant serves as a trusted partner to the President, providing high-level executive support through sound judgment, discretion, and initiative. The position manages the day-to-day operations of the President's Office, ensuring the efficient flow of information, coordinating executive priorities, supporting the governance responsibilities of the Board of Trustees, and enabling the President to effectively advance the mission and strategic priorities of the College. This is a full-time, benefits-eligible position working 40 hours per week, onsite at the Mount Vernon, WA campus. About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor's degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC's Vision statement; "Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities." SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all. SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply. Mission : Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities. Vision : The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to: Equitable student outcomes in access, achievement, and community; Our Guiding Principles; Decisions based on strategy and evidence; The development of our employees; A diverse and inclusive college community where everyone belongs. The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People's, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington. Guiding Principles : Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion. Did You Know: Skagit Valley College is an innovative community college committed to offering inclusive access to educational opportunities, supporting student achievement, and engaging our community. SVC is nationally known for learning communities and support for high impact teaching practices that improve the lives of our students. We are committed to creating student learning experiences that foster equity and diversity to strengthen our local and global communities. We practice a high degree of collaboration among faculty, staff, and administrators to lead initiatives that advance student success and strengthen our increasingly diverse district. We value student and colleague engagement in creating an equitable, diverse, innovative, learning-centered environment. Skagit Valley College offers: An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community. Support for innovative teaching, learning, and scholarship. Exciting opportunities for personal and career growth. Diverse cultural and environmental benefits of rural, suburban and urban lifestyles. Friendly, supportive, and diverse work environments. Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs. Duties and Responsibilities Executive Office Operations Manage the day-to-day operations and workflow of the President's Office, ensuring efficient, responsive, and professional executive support; Anticipate the President's administrative and operational needs by identifying issues, recommending solutions, coordinating resources, and ensuring the President is well prepared for meetings, events, and decision-making; Monitor executive priorities, deadlines, projects, and commitments, ensuring timely follow-up and completion of assignments on behalf of the President; Manage the President's complex calendar by establishing priorities in consultation with the President, scheduling meetings and appointments, anticipating conflicts, and preparing supporting information and briefing materials; Coordinate executive travel, conferences, itineraries, reimbursements, and related activities in compliance with applicable state and federal policies and College procedures; Receive, prioritize, and appropriately respond to telephone calls, correspondence, email, visitors, and requests directed to the President's Office; Establish, organize, and maintain confidential and official records of the President's Office in accordance with College policies and applicable records retention requirements. Executive Communications and Coordination Serve as the primary administrative point of contact for the President's Office, ensuring professional, timely, and effective communication with internal and external constituents; Prepare, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, agendas, briefing materials, and other official documents on behalf of the President; Respond to inquiries regarding institutional policies, procedures, and administrative matters, or direct inquiries to the appropriate office while maintaining exceptional customer service; Coordinate meetings involving the President by managing schedules, preparing agendas and materials, communicating with participants, documenting meeting outcomes as assigned, and facilitating follow-up on action items; Research, compile, analyze, and prepare reports and other materials requested by the President. Board of Trustees Support Coordinate administrative and logistical support for the Board of Trustees, including meeting planning, agenda development, preparation and distribution of materials, maintenance of official records, and follow-up activities; Support the governance responsibilities of the Board of Trustees by maintaining Board records, updating the Board of Trustees Handbook, coordinating annual planning activities, and ensuring compliance with applicable laws, policies, and procedures; Coordinate Board retreats, orientation activities, and other Board-related events as assigned. Executive Leadership Support Coordinate Cabinet meetings by preparing agendas and supporting materials, managing meeting logistics, documenting meeting outcomes as assigned, and facilitating follow-up on action items; Coordinate special projects and presidential initiatives by establishing timelines, tracking progress, communicating with stakeholders, and ensuring timely completion of deliverables; Organize and coordinate events sponsored by the Office of the President, including the President's meetings, Board and Cabinet retreats, recognition events, and other institutional activities; Provide administrative and logistical support for the President's interactions with the State Board for Community and Technical Colleges (SBCTC), government agencies, legislators, educational partners, businesses, community organizations, and members of the public by coordinating schedules, preparing materials, facilitating follow-up, and maintaining related records; Accompany the President to meetings and events as requested to provide administrative support and ensure appropriate follow-up. Judgement, Confidentiality, and Continuous Improvement Exercise considerable independent judgment in establishing work priorities, resolving administrative issues, managing competing demands, and determining when matters should be elevated to the President; Handle highly confidential, sensitive, and legally protected information with the highest level of professionalism, discretion, and integrity; Evaluate office operations and recommend improvements to administrative processes, technology, and procedures that enhance the effectiveness of the President's Office; Participate in professional development opportunities to maintain current knowledge and continuously enhance the skills necessary to effectively support executive leadership; Perform other duties as assigned in support of the President, the Board of Trustees, and the mission of the College. Knowledge, Skills, and Abilities Exceptional organizational, planning, and time management skills; Ability to anticipate executive needs and proactively resolve issues; Ability to manage multiple priorities while maintaining exceptional attention to detail;