Unit Secretary - Sub-Acute Rehab

Overview Unit Secretary - Sub-Acute Rehab — PRN/Resource, United States of America Department Sub-Acute Rehab Primary Location Main Hospital - Grand Rapids, MI Mary Free Bed Summary We have the great privilege of helping patients and families re-build their lives. It\'s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients \"Ask for Mary,\" they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership to clinicians and care providers. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care Mission Statement Restoring hope and freedom through rehabilitation. Employment Value Proposition At Mary Free Bed, we take pride in our values-based culture: Diversity, Equity, and Inclusion. Our Commitment to providing an inclusive environment for patients, families, staff, and community, through embracing Diversity, Equity, and Inclusion T.O.G.E.T.H.E.R. Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees. Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities. Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization. Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community. A Proud Tradition . Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride. Summary The Unit Secretary has the role of providing various administrative and patient facing duties in the rehabilitation hospital. Unit secretaries interact with mulit-professional departments to coordinate the care of admitted patients. Acts as a liaison between hospitals, clinical staff, providers, and patients to process referrals and consultations. The unit secretary is first line communication for all incoming calls to the nursing units, admits and discharges patients from the electronic medical record, and keeps organized details for appointments and transfers of patients. Responsibilities Clerical and Administrative Support — Each unit secretary is required to perform the following skills: Communicates and exchanges information in a timely manner with employees from departments in acute care hospitals that provide services for Mary Free Bed patients. Completes applicable physician orders and requests from the nursing staff and communicates according to policy or department processes. Confers with the responsible RN to schedule patient activities and tests. Maintains appropriate lists for nursing and physicians with updated information. Answers telephones, takes messages, and communicates messages to the appropriate person. Performs clerical functions such as admissions, discharges, and transfers of patients according to policies and processes. Monitors supply levels and orders office supplies and equipment as needed. Receives and places items in proper storage areas. Communication — Each staff member in the Nursing Department is responsible to communicate in a timely, professional, and respectful manner always. Competently and professionally manage multiple communication systems simultaneously, including answering and triaging incoming calls using multi-line phone system, internal communication with staff, monitor email, and face-to-face requests from staff, patients, and families. Employee training and competency assessments — orientation and training of new employees; complete all required training and competency assessments prior to posted deadlines. Working knowledge of Microsoft Word, Outlook, Excel, medical EMR and basic knowledge of PC applications. The unit secretary may be assigned other department tasks in alignment with policies and procedures; provide input on new services or revisions to policies as appropriate. Embrace Diversity, Equity, and Inclusion by: Treating everyone with dignity and respect • Opening more doors to opportunities for underrepresented cultures • Growing talent and people • Evaluating and eliminating disparities • Taking action against injustices, bias and racism • Honoring our differences and collaboration • Educating staff, patients, and the communities we care for • Restoring Hope and Freedom, together Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors, encourage and coach others, and monitor the same in team members. Promote teamwork and direct communication with co-workers; handle confidential information discretely. Responsibilities in Quality Improvement Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participate in departmental efforts to monitor and report customer service. Qualifications Essential Job Qualifications Minimum of 2 years college experience or equivalent years of experience in administrative work. Computer experience with high accuracy level of data entry. Excellent telephone and customer service skills. Outstanding organizational, interpersonal communication and overall customer service skills. Ability to perform in a high paced environment with a positive attitude and interact with professional staff in an appropriate manner. Preferred Job Qualifications Associate degree in health-related field Knowledge of medical terminology and clinical rehabilitation. Physical Requirements for Essential Job Qualifications Levels: None (No specific requirements) Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position: Majority Traverse or move around work location: Occasionally Use keyboard: Frequently Operate or use department specific equipment: None Ascend/Descend equipment or ladder: None Position self to accomplish the Essential Functions of the role: None Receive and communicate information and ideas for understanding: None Transport, position, and/or exert force: None Up to 10 pounds: Occasionally Up to 25 pounds: _____ Up to 50 pounds: _____ Up to 75 pounds: _____ More than 100 pounds: _____ Other weight: Up to___ pounds _____ Other: None Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at View email address on click.appcast.io. Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic. #J-18808-Ljbffr