Graduate Program Coordinator, Mathematics, Philosophy, and Physics

Job Description Summary
The Schmid College of Science and Technology ( SCST ) seeks a highly motivated individual to coordinate the graduate program in Math Philosophy and Physics ( MPP ). SCST embodies Chapmans mission of providing students with personalized educational experiences by fostering an outstanding community of teacher-scholars across a broad range of undergraduate and graduate programs. The MPP Doctor of Science program recruited the first cohort of students in Fall 2023. By working closely with the program director leadership and campus partners the coordinator will provide administrative support and support a wide range of activities from recruitment through graduation advising outreach orientation and academic program support. The coordinator implements all activities to ensure enrollment goals are met engages with students to support their success and evaluates the continued success of the program. This role requires the individual to be a self-starter and proactive with the ability to coordinate and execute projects both on their own and within a team environment. This position will also collaborate with the existing graduate programs in Schmid College.

Responsibilities
Recruitment Admission and Registration Support Serve as liaison to the Office of Graduate Admission Graduate Financial Aid Registrar and Office of the Vice Provost for Graduate Education Provide administrative support for annual updates to MPPs graduate handbook materials recruitment and admission Support recruitment efforts by proactively seeking out prospective students track and addressing all inquiries Track application materials and review for completeness coordinate final reviews with the admissions committee and communicate admission decisions in coordination with the Office of Graduate Admission Provide support for information sessions conferences and graduate fairs Track and maintain scholarships tuition support and assistantships; prepare reports and apprise the director of the status Student and program support Serve as a primary point of contact for current students providing guidance on program policies procedures and requirements from admission through graduation; respond to student questions and concerns and refer to campus resources as appropriate Monitor student compliance with program requirements and track progression towards degree completion Collect data summarize information and prepare reports to support accreditation assessment program review and updates to program requirements; monitor R2PC (recruit retain progress complete) data and report to the Office of the Vice Provost for Graduate Education Prepare and maintain class schedules textbook requirements syllabi part-time faculty contracts catalog copy and handbooks in collaboration with the Program Director Coordinate logistics for program events and activities such as orientation seminars guest speakers receptions and networking opportunities; prepare and process speaker agreements and related contracts Partner with the program director leadership and campus partners to identify student needs and establish support resources Participate and represent Schmid in university committees programs and events both on and off campus Orient new faculty and students to the program and university Coordinate maintenance of accurate student alumni and faculty records including placement degree progress and demographic information Monitor program expenditures and provide financial reports to Program Director Prepare purchase orders and student expense reimbursements on behalf of the director students and faculty; ensures compliance with university policy Coordinate various communications to students faculty Deans Office and Chapman community through multiple outlets including Canvas web email print and verbal

Required Qualifications
Bachelors degree from an accredited institution of higher education or equivalent combination of education and experience A minimum of two years related work experience in providing administrative program coordination or student support Strong interpersonal and communication skills with the ability to work collaboratively with students faculty staff and campus partners from different backgrounds Writing skills to prepare clear and concise grammatically correct business correspondence; strong editing and proofreading skills. Strong technical skills to learn and use enterprise systems needed to track budget maintain class schedules process contracts and admissions records Ability to maintain confidentiality of student records and applying federal and state FERPA and Information Privacy Act regulations Ability to prioritize work duties when faced with interruptions distraction and fluctuating workload. Ability to exercise good judgment and accomplish tasks in a timely manner. Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking. Ability to schedule and coordinate logistics for meetings and events including coordinating catering room reservations and set-up. Strong working knowledge in the MS Office Suite Ability to problem solve and find creative solutions in a fast-paced student-centered environment

Required Experience:

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