Workplace Accessibility & Compliance Advisor

Description: Hybrid. 2 days/week in office at 80 Park Plaza, Newark NJ. Thursday and one day flex; prefers the on‑site days align with manager schedule. Work schedule: Mon‑Fri 9am‑5pm EST. Parking expenses paid by employee. Walking distance from Newark Penn Station. Occasional travel to other locations, travel mode at employee discretion. Target Bill Rate: Do not exceed ***. We prefer candidates that live in NJ. Workplace Accommodation Programs Audit preparedness and educating managers. Supporting talent acquisition with compliance questions. Must have ADA & Workplace accommodations background. Key Responsibilities Assist with day‑to‑day management of EEO/AA programs. Serve as a subject matter expert and primary liaison for the company’s Workplace Accommodations Program and Office of Accessibility Programs initiatives. Lead and manage the interactive process from intake through resolution, ensuring timely, legally compliant, and employee‑centered outcomes. Conduct thorough analysis of accommodation requests, evaluating undue hardship considerations, functional limitations, and available effective accommodations. Draft and manage accommodation‑related correspondence (acknowledgment, medical inquiry, determination letters, denial notices). Maintain HIPAA‑compliant record‑keeping across documentation systems. Partner with managers, HR Business Partners, and legal counsel to identify and implement reasonable accommodations. Monitor open accommodation cases to ensure timely follow‑up and proper closure. Identify trends in accommodation requests and proactively recommend policy updates or training needs. Provide training and one‑on‑one consultations to managers and HR on accommodation obligations. Stay current on evolving federal and state accommodation law. Partner with the Sr. HR Consultant to develop and maintain required affirmative action plans (VEVRAA, Section 503). Develop action plans to address underutilization in identified job groups. Provide AAP training and consultations to leadership and HR. Partner with vendor to complete EEO‑1 and VETS‑4212 reporting. Assist with annual NJ compliance initiatives (CEPA, gender equity training, bulletin board compliance). Provide compliance guidance to recruiters on talent acquisition hiring matters. Fulfill internal ad‑hoc data requests for labor market and workforce demographic reporting. Maintain and update accommodation and EEO tracking databases. Serve as strong business partner and problem solver in a changing environment. Understand basic talent acquisition compliance, hiring workplace compliance, and best practices; comfortable with ADA, PWFA, FMLA, PUMP Act, NY Law Against Discrimination, NY Human Rights Law. Experience with workplace accommodation interactive process including manager coaching, risk mitigation, and creative problem solving. Critical thinker who knows how to ask the right questions. Creative problem solver and excellent customer service skills. Must be a strong communicator. Data & Reporting Fulfill internal ad‑hoc data requests. Maintain and update accommodation and EEO tracking databases. Core Competencies & Technical Skills Deep knowledge of ADA, PWFA, Title VII, Section 503, VEVRAA, FMLA, and EEOC guidance. Strong written communication and HR correspondence drafting. Ability to manage high-volume accommodation caseload with confidentiality. Proficiency in SAP SuccessFactors, MS Excel (advanced), SharePoint, Adobe Acrobat. Strategic problem‑solving and navigation of ambiguous situations balancing legal compliance with employee experience. Qualifications & Experience Master’s degree (preferably in HR, people analytics) or bachelor’s degree with 7-10 years experience; alternatively 5+ years with Microsoft background. Must have SAP experience and advanced skills in MS Excel (VLOOKUP, pivot tables), SharePoint. EEOC, affirmative action, OFCCP experience or familiarity highly preferred. Experience with workplace accommodation interactive process including manager coaching and risk mitigation. EEO And Affimative Action Reporting Experience Preferred. EEOC, Affimative Action, OFCCP Experience Familiarity Is Highly Preferred. #J-18808-Ljbffr TALENT Software Services