Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support financial operations for a an organization in Greenville, South Carolina. This position is ideal for someone who can manage invoice processing, payment coordination, and vendor communication with strong attention to detail. The role also contributes to month-end activities, audit support, and ongoing process improvements to help maintain accurate and efficient accounts payable operations.

Responsibilities:

• Examine invoices and payment requests to confirm completeness, accuracy, and adherence to internal guidelines.

• Record payable transactions in the accounting system and align documentation with purchase orders and receiving records.

• Coordinate timely disbursements through checks, ACH, and wire payments based on established due dates.

• Investigate vendor account variances, address payment concerns, and review outstanding items against monthly unvouchered receivables reporting.

• Organize and maintain current accounts payable documentation to support accurate recordkeeping and easy retrieval.

• Respond to questions from suppliers and internal teams regarding payment timing, invoice status, and related account matters.

• Provide backup coverage for front desk responsibilities as needed.

• Assist with month-end close by preparing accrual-related support and contributing to financial reporting tasks.

• Apply sales tax rules correctly and help ensure compliance with applicable accounting and regulatory standards.

• Supply requested records and explanations during audits while identifying opportunities to improve accounts payable efficiency and accuracy.

• Experience working in accounts payable with responsibility for invoice entry, payment processing, and vendor account support.
• Proficiency in account coding and accurate invoice coding within an accounting or ERP system.
• Hands-on experience preparing check runs and electronic payments, including ACH transactions.
• Ability to reconcile statements, research discrepancies, and resolve payment issues in a timely manner.
• Strong attention to detail with the ability to maintain organized financial records and supporting documentation.
• Effective written and verbal communication skills for interacting with vendors and internal departments.
• Familiarity with month-end close support, audit documentation, and compliance-related accounting practices.