Miscellaneous Wage, Administrative Program Assistant, Physics & Astronomy

Job Title: Miscellaneous Wage, Admin- Program Assistant

Department: Physics and Astronomy

Hourly Rate: $18.00 per hour, commensurate with experience

Schedule: 5-10 hours per week

This is a part-time, non-benefited position.

Context of the Job

Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.

Responsibilities

• Enroll students and other vendors with procurement       
• Manage and track document submissions including
  • Signed offer letters
  • Applications with attachments
  • Reimbursement forms
  • Research and Experience reports
  • Research Posters
• Manage travel planning including
  • Booking lodging
  • Paying conference and workshop registrations
  • Educating students on travel plans and policies
• Manage opportunity advertisements
  • Physical mailings and postings
  • Email list management  
  • Manage dissemination requests from partners                  
• Manage student data records spreadsheets         
• Update website
• Post to Facebook, Instagram      
• Assist with event management  
  • Annual symposium
  • Annual board meeting
  • Student recruitment events
• Collect and electronically file student application and report submissions
  • Update student data spreadsheets
  • Assist with student and faculty travel booking and reimbursements
  • Facilitate program messaging across website, social media, and email list serves                  
  • Assist with hosting of 2 annual in-person program events 

 Qualifications

• Minimum of HS diploma or GED required.
• Basic proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, and PowerPoint).
• Experience working with WordPress or similar website content management systems.
• Experience with University of Delaware Procurement processes or similar purchasing/procurement systems is preferred.
• Strong organizational skills with the ability to maintain accurate records and manage administrative tasks.
• Attention to detail with the ability to identify and correct errors, broken links, and missing content on websites.
• Ability to track, organize, and manage student submissions while maintaining accurate records.
• Strong written communication and problem-solving skills.
• Ability to work independently and manage multiple tasks effectively.