Records and Registration Coordinator - Degree Certification

SUMMARY


The Records and Registration Coordinator - Degree Certification is responsible the holistic graduation certification process and athletic eligibility.


PRIMARY RESPONSIBILITIES

• Responsible for the holistic graduation certification process to include disseminating graduation-related information to the campus community, processing graduation applications, resolving discrepancies, notifying vested parties of candidates' graduation status, awarding/posting degrees, completing statistical reports, mailing diplomas tostudents who did not participate in commencement, etc.
• Supervision and management of graduation certification process and related services.
• Assists the University Registrar and Assistant Director of Records and Registration in theinterpretation and application of academic rules and regulations in regards to degreeaudit and graduation.
• Ensure graduation-related supplies available for each commencement exercise.
• Assists with graduation practice and the distribution of degrees during commencement.
• Assists the Registrar with monitoring catalog changes.
• Identifies students who have submitted applications for graduation and post degree from students who have completed graduation requirements.
• Identifies prospective graduates during the end of term process of each semester.
• Coordinates the annual Graduation Fair.
• Develops degree plans as requested and/or required.
• Coordinates and prepares for the issuing of diplomas and covers to all students, and to students who did not participate in commencement ceremonies.
• Maintains the master database of prospective graduates each semester.
• Verifies diplomas to ensure accuracy prior to distribution.
• Coordinates and prepares current and accumulated graduation count summary to Registrar.
• Coordinates and provides advising and graduation support to faculty, staff, and students.
• Prepares the annual Commencement Guide for students, faculty, staff and students.
• Serves as primary contact for National Junior College Athletic Association (NJCAA) and interprets and applies NJCAA rules while working with NJCAA Clearinghouse, coaching staff, and Athletic Director for NJCAA Compliance.
• Reviews eligibility requirements, curriculum requirements, calculates initial and continuing eligibility, verifies grades and tracks satisfactory academic progress for student athletes.
• Responsible for general office duties to include screening calls, assisting walk-in traffic, the registration process, commencement and other office activities, to include, but not limited to, new student file completion, schedules, official and unofficial transcripts, drops/adds, overloads, withdrawals, grade changes and student data update requests.
• Answers office telephone giving customers general information and routes calls to appropriate office.
• Checks forms and materials for completeness, correctness and the presence of necessary information.
• Ensures the integrity, accuracy and security of all academic records of current and former students.
• Establishes, maintains and updates student records in accordance with policies of AACRAO, FERPA, University Catalog, Board of Regents and Board of Supervisors (e.g., grades, registration, data, maintaining transcripts, mid-term verification, IPEDS, National Student Clearinghouse, etc.)
• Updates office policies and procedures related to areas of responsibility.
• Counsels and advises students, faculty and staff on academic matters.
• Interprets and enforces policies of the University, Board of Regents, Board of Supervisors, and ensures adherence to FERPA regulations.
• Assists with verifying the accuracy of new student files received from the Unit of Admissions and Recruitment each semester.
• Performs other job related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

• Associate's degree and three years of general office work experience, preferably in higher education. Additional work experience may be substituted for college on a year-for-year basis.
• Must possess strong interpersonal, oral and written communication skills.
• Excellent organization, planning and prioritization skills are essential.
• Demonstrated understanding of the application of technology to deliver records and registration services. Proficient in Microsoft applications (Word, Excel, PowerPoint, etc.).
• A proven record in working successfully with diverse populations.
• Ability to collaborate effectively with university departments and cross-functional teams.
• Must have a profound interest in working with young adults, positive attitude, ability to plan and adapt to change, customer service oriented, highly motivated, goal oriented, attentive to detail, well organized, and able to manage multiple priorities and work well under pressure.
• Evening and weekend work and some travel are required.

PREFERRED QUALIFICATIONS

• Familiar with the Ellucian (Banner) Student Information System is preferred.

TYPE : Full-time


COMPENSATION : $30,000-$35,000


APPLICATION DEADLINE : Review of applications begins June 12, 2026 and continues until position is filled.

• The application can be filled out online at
• *Note: If you are an internal candidate, please fill out the

Please attach cover letter, resume, transcript(s), and three references to application.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.


Criminal background check and reference verification is required.


Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.


Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.


In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran's status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.


As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX's mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution's community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.


In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively "ADA"), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System's programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

-EOE-