Accounts Payable Specialist

Job Description

Job Description

Robert Half is looking for a skilled Accounts Payable Specialist to support high-volume payables activity for a multi-site manufacturing and distribution environment. This long-term contract Accounts Payable Specialist position is ideal for a hands-on individual who can balance daily invoice processing, payment coordination, and vendor account maintenance while helping keep financial records accurate and current. The Accounts Payable Specialist role works closely with accounting, purchasing, operations, and cross-functional partners to address exceptions, support closing activities, and strengthen payables workflows. . If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half at View phone number on us.fitly.work and mention job reference #03720-0013511473.

As an Accounts Payable Specialist Your Responsibilities will include but are not limited to:

• Manage daily accounts payable activity for a multi-location operation, ensuring invoices move through review and processing steps accurately and on schedule.

• Review invoice coding, approvals, and supporting documentation to confirm transactions are recorded correctly and in line with company procedures.

• Coordinate payment processing activities, including ACH transactions and check runs, while aligning payment timing with internal cash planning needs.

• Monitor open invoices, aging activity, and payment status to identify delays, discrepancies, or unusual items requiring follow-up.

• Investigate and resolve issues such as pricing differences, duplicate billings, missing approvals, and vendor payment questions.

• Maintain vendor records by handling new vendor setup, updating existing information, and preserving the accuracy of master data.

• Support month-end and year-end close by preparing payables schedules, assisting with accruals and reconciliations, and providing documentation for financial reporting.

• Help administer annual vendor tax reporting requirements, including gathering and validating information related to Forms 1099.

• Partner with accounting, purchasing, and operations teams to improve payables processes, resolve exceptions, and maintain strong internal controls.

The ideal Accounts Payable Specialist candidate will have:

• Demonstrated experience in accounts payable, including invoice processing, account coding, and vendor payment coordination.

• Working knowledge of payment methods such as ACH and check runs in a business environment.

• Ability to review transactions for accuracy, completeness, and compliance with approval and documentation standards.

• Experience handling vendor inquiries, researching discrepancies, and resolving payment-related issues in a timely manner.

• Familiarity with month-end close support, including reconciliations, accruals, and payables reporting.

• Strong organizational skills with the ability to manage deadlines and prioritize work across multiple tasks or locations.

• Proficiency using accounting or ERP systems and standard business software to maintain accurate financial records.