Dispatcher (Full-Time)

Application Instructions

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Penhall Company has been shaping the future of concrete services for over 65 years. As the nation's leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertise-we deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.

At Penhall Company, everything we do is built on our commitment to do the right thing for our customers, our employees, and our communities. Every single Penhall Company employee moves our company forward. If you are self-motivated and find a job well-done to be the ultimate reward, you'll fit right in!

We offer a comprehensive benefits package which includes medical, dental, vision, and life/AD&D/LTD insurance; paid sick leave, paid vacation, a 401(k)-retirement savings plan with contribution; Employee Assistance Program and a culture that values opportunity for growth, development, and internal promotion.

Position Description

Job Summary:

The Dispatcher is responsible for coordinating and managing service requests, scheduling personnel and equipment, and ensuring timely and efficient field operations. This role requires strong organizational, communication, and multitasking skills to balance daily operational demands while maintaining exceptional service standards and compliance with company policies.

Duties and Responsibilities

• Receive, review, and prepare work orders and service requests, ensuring accurate documentation and timely response.
• Schedule and dispatch workers, work crews, equipment, and service vehicles based on customer needs, project specifications, and operational priorities.
• Communicate effectively with customers, supervisors, and field personnel to address inquiries, resolve issues, and relay essential information.
• Monitor field activities and resource allocation to ensure service quality and on-time completion of work.
• Coordinate equipment, materials, and supply orders to support operational needs and maintain inventory accuracy.
• Arrange necessary repairs, maintenance, or replacements to restore service and uphold productivity standards.
• Maintain logs, schedules, and records of all service requests, field activities, and communications.
• Provide real-time updates to field teams regarding route changes, delays, hazards, or other relevant information.
• Support divisional leadership in implementing operational procedures and continuous improvement initiatives.
• Perform other duties as assigned by divisional leadership or senior dispatch personnel.

Required Skills and Abilities

• Ability to multitask and manage multiple service calls in a fast-paced environment while maintaining attention to detail.
• Expert knowledge of dispatching principles, scheduling methods, and field coordination practices.
• Strong understanding of local routes, traffic patterns, and regional geography.
• Proficient communication skills, both written and verbal, to interact effectively with internal teams and customers.
• Demonstrated organizational and time management skills with a focus on efficiency and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with dispatching or scheduling software preferred.
• Ability to type 65-70 WPM accurately and take dictation when required.
• Knowledge of arithmetic and data accuracy essential for work order and scheduling calculations.
• Understanding of union labor relations and basic principles of labor/management partnerships (if applicable).
• Professional demeanor with the ability to work independently under minimal supervision.

Position Requirements

Core Competencies

• Operational Excellence: Ensures smooth, timely, and cost-effective service scheduling and delivery.
• Customer Focus: Anticipates and meets customer needs while maintaining strong communication and responsiveness.
• Attention to Detail: Monitors multiple data points with accuracy and precision in a high-volume environment.
• Problem Solving: Demonstrates initiative in identifying issues and developing efficient solutions.
• Team Collaboration: Builds positive relationships across departments to promote coordinated, effective operations.
• Communication: Conveys clear, concise, and accurate information to both field and administrative personnel.
• Safety Awareness: Adheres to and promotes company safety standards and procedures.

Education and Experience

• High school diploma or equivalent required; associate degree or technical certification preferred.
• 2-5 years of related dispatch, service coordination, or scheduling experience.
• Experience in the construction, field services, or logistics industry preferred.
• Proven ability to manage workflow and dispatch personnel effectively in a dynamic environment.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to communicate effectively via phone and email for extended periods.
• May be required to visit field sites or other company locations as necessary.
• Must possess a valid driver's license and maintain an acceptable motor vehicle record when operating a company vehicle.
• Ability to pass pre-employment and random substance screening.

Equal Opportunity Employer

Legal Disclaimer:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions of the job.

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

AI-Assisted Hiring and Automated Decision Tool Disclosure

The Company may use Artificial Intelligence ("AI"), machine learning technologies, and/or automated decision-making tools to assist in certain aspects of the recruitment and hiring process, including reviewing applications, resumes, assessments, and candidate qualifications. These tools are used to support the evaluation process and are not used as the sole basis for employment decisions.

All employment decisions are ultimately made by qualified Company representatives. The Company maintains human oversight of hiring decisions and does not permit automated systems to make final employment determinations independently.

The Company is committed to equal employment opportunity and to complying with all applicable federal, state, and local employment, privacy, and anti-discrimination laws. The Company does not intentionally use AI systems in a manner that unlawfully discriminates against applicants or employees based on any protected characteristic under applicable law.

Applicants may request reasonable accommodations, alternative evaluation methods, or additional information regarding the Company's use of automated tools by contacting Human Resources.

Where required by applicable law, the Company may provide additional notices regarding the use of automated decision-making tools, data practices, retention periods, or bias audit information.