Receptionist 2

Job Description

Job Description

We are looking for an experienced and service-oriented Receptionist 2 to support the front desk for a Contract position in Huntsville, Alabama. In this role, you will welcome visitors, manage guest check-in activities, and help maintain a secure and organized reception area while representing the client effectively. This assignment is expected to last approximately 8 to 10 weeks to provide short-term coverage. Success in this position requires strong communication, attention to detail, and the ability to stay composed in a fast-moving office environment.

Responsibilities:
• Welcome visitors, clients, and contractors at the front desk and ensure each guest receives a courteous and welcoming arrival experience.
• Process visitor access by preparing photo identification and entry badges while following site security procedures.
• Coordinate conference room bookings and help keep meeting spaces scheduled accurately for client needs.
• Provide day-to-day clerical and administrative assistance to support reception operations and related office activities.
• Partner with onsite teams on shared assignments and contribute to additional front desk or facility support tasks as needed.
• Submit and monitor facility or maintenance service requests through the designated work order system.
• Maintain and update the site concierge playbook so current procedures and reference materials remain available at the reception desk.
• Adapt to changing priorities, extended tasks, and occasional overtime based on business needs.
• Carry out other reception and administrative duties assigned to support smooth site operations.• At least 2 years of receptionist or administrative support experience in an office setting.
• High school diploma or equivalent required; additional college coursework or an associate degree is preferred.
• Demonstrated ability to deliver excellent customer service in a high-traffic, fast-paced front desk environment.
• Strong verbal and written communication skills with a welcoming and attentive demeanor.
• Solid organizational skills with the ability to manage multiple tasks independently and respond effectively to changing needs.
• Proficiency with PC-based office technology, including Microsoft Office Suite and Microsoft Teams.
• Ability to remain at a desk for extended periods, climb stairs when needed, and lift up to 25 pounds.
• Willingness to work Monday through Friday with flexibility for overtime when required.