Executive Assistant

Executive AssistantManage and prioritize a complex executive calendar, scheduling meetings, events, and travel arrangements. Serve as the primary liaison between executive leadership and internal/external stakeholders. Screen, prioritize, and respond to sensitive and confidential inquiries with professionalism and discretion. Prepare executive briefings, reports, presentations, correspondence, and meeting materials. Conduct research, gather data, analyze information, and support special projects and strategic initiatives. Coordinate communication and project management efforts across leadership teams and departments. Maintain project trackers, task lists, databases, and follow-up activities to ensure timely completion of initiatives. Record meeting notes, track action items, and monitor progress on deliverables. Collect, organize, and maintain data to support operational and strategic planning efforts. Plan and execute executive meetings, conferences, forums, receptions, and other high-profile events. Coordinate vendors, contracts, catering, facilities, transportation, and event logistics. Develop and improve systems for information management, communication workflows, and project tracking. Serve as a backup facilities or building coordinator when needed. Participate in ongoing professional development and training opportunities.Experience supporting senior executives, executive leadership teams, or C-level stakeholders. Strong knowledge of administrative operations, policies, procedures, and organizational protocols. Advanced proficiency with Microsoft Office Suite and other business applications. Excellent organizational, analytical, and problem-solving skills. Exceptional written and verbal communication abilities. Ability to manage multiple priorities and deadlines in a fast-paced environment. Experience preparing executive correspondence, presentations, reports, and briefing materials. Demonstrated ability to maintain confidentiality and exercise sound judgment. Strong relationship-building and customer service skills. Ability to work independently and proactively while collaborating effectively across teams. Professional demeanor, strong attention to detail, and excellent attendance. Flexibility to support occasional evening and weekend events. Insight Global