Accounting Specialist

For more than 20 years, 1st Choice Delivery has provided technology-enabled final-mile and customized delivery solutions across the United States. Serving customers in the healthcare, retail, eCommerce, and wholesale distribution industries, the company offers scheduled and routed delivery, on-demand, expedited, less-than-truckload, and full-truckload services. Through its broad operating network, flexible delivery model, and proprietary technology that provides real-time shipment visibility, 1st Choice Delivery helps businesses move time-sensitive products reliably, efficiently, and with a strong focus on service.

The ideal candidate will embody our company's Non-Negotiables:

• Walk in Humble Confidence - We are experts at what we do, but we never assume we know everything
• Be Open, Honest and Respectful - We say what has to be said in a tactful, courteous way
• Be Fearless - We never fail, we only learn
• We are One Team - We achieve more together by collaboration and consensus
• Delivery on Commitments - We do what we say we will do
• We have a Passion to Serve - We are dedicated, hardworking individuals who provide exceptional service to our customers and to each other
• We put Safety First - We prioritize the safety of our team members and customers above all else in our business
• We Strive for Operational Excellence - We are dedicated to a culture of continuous improvements, driving quality and productivity

Position Summary:

The Accounting Specialist supports the day-to-day accounting activities of 1st Choice Delivery, with responsibilities spanning accounts receivable, cash application, accounts payable, and carrier payments. This role is responsible for processing and applying payments, reviewing and processing invoices, resolving discrepancies, and maintaining accurate accounting records while partnering with Billing, Accounting, and other internal teams to ensure transactions are completed accurately and within established deadlines.

The ideal candidate is detail-oriented, dependable, and comfortable working in accounting systems and Excel. This role requires someone who can work independently, take ownership of assigned responsibilities, and proactively investigate issues to identify answers and drive them through resolution with minimal supervision.

Essential Duties and Key Deliverables:

• Process and apply customer payments received via ACH, check, and other payment methods accurately and promptly in accordance with business needs and established deadlines
• Review customer remittance information and supporting documentation to appropriately apply payments and resolve unapplied cash or payment discrepancies
• Research transaction discrepancies and follow through with internal partners to obtain the information needed for resolution
• Review and interpret customer remittance files and Excel spreadsheets and prepare data for entry or upload into NetSuite
• Process routine invoices and operating expenses, including utilities, rent, repairs, capital expenditures, and other general business expenses
• Process invoices through NetSuite, including invoices routed for review and approval through NetSuite Bill Capture
• Process carrier settlements and carrier-related payments accurately and within established deadlines, researching and resolving issues as needed
• Maintain accurate accounting records and supporting documentation and assist with account reconciliations and other accounting activities as needed

Required Experience and Skills:

• Minimum of two years of experience in accounts receivable, accounts payable, cash application, accounting administration, or a related accounting function
• Experience working within an accounting or ERP system
• Proficiency in Microsoft Excel, including the ability to review and interpret spreadsheets, work with remittance data, and prepare information for system entry or upload
• Strong attention to detail and commitment to accuracy and timely follow-through
• Strong problem-solving and research skills with the ability to independently investigate issues, identify solutions, and drive items through resolution
• Ability to work independently, exercise sound judgment, and take ownership of responsibilities with minimal supervision
• Strong organizational and time management skills with the ability to prioritize responsibilities and meet deadlines
• Strong interpersonal and communication skills with the ability to effectively partner with others to obtain information and resolve issues

Preferred Experience:

• NetSuite experience
• Experience with cash application and customer remittance processing
• Experience processing high-volume payments or transactions
• Experience with carrier settlements, transportation, logistics, or a similar industry

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Position Type:

This is a full-time position; hours are typically Monday through Friday between 8:00 a.m. and 5:00 p.m., averaging 40-45 hours per week. Additional hours may be required during close, audits, system implementations, or as workload requires.

Travel:

This position may require occasional travel.

Work Environment:

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, copiers, phones, and other job-related tools or systems. The team member may be required to sit for extended periods of time while working at a computer and communicating with internal and external business partners.

Physical Demands:

The physical demands described here are representative of those that a team member must meet to successfully perform the key deliverables of this job. While performing the duties of this job, the team member may be required to listen, communicate verbally and in writing, sit, stand, walk, bend, reach, use a computer or other job-related tools, and lift up to 15 pounds at a time. Physical requirements may vary based on role, location, and business needs.

Other Duties:

This job description is not designed to cover a comprehensive listing of activities, duties or responsibilities required of the team member for this job. Duties, responsibilities, and activities may vary by location based on business needs and may change at any time with or without notice.

EEO Statement:

1st Choice Delivery, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, 1st Choice Delivery, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 1st Choice Delivery, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of 1st Choice Delivery, LLC team members to perform their job duties may result in discipline up to and including discharge.