Admin Support Coordinator

Job Summary

Provides comprehensive administrative and project support to the Corewell Health Facilities Planning, Design, and Construction (PDC) department by coordinating administrative and financial activities related to capital projects. This role ensures accurate project setup, maintains data integrity across systems, and facilitates timely processing of project documentation. The coordinator plays a key role in supporting project teams through effective communication, documentation management, and operational coordination.

Essential Functions

• Project Setup and Documentation Management - Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place. Maintains accurate documentation throughout the project lifecycle.
• System Integration and Data Accuracy - Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes. Supports daily system checks and resolves integration errors.
• Vendor and Contract Coordination - Coordinates contract approvals and documentation with Procurement. Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
• Reporting and Data Entry - Enters and updates project cost accounts and assists in generating standard financial and project status reports. Supports data entry of project manager hours and payroll accounting, as needed.
• Compliance and Regulatory Support - Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications. Supports permit tracking and contractor badging processes.
• Project Closeout Activities - Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Qualifications

Required

• Associate's degree or equivalent in accounting, project management, business management
• 3 years of relevant experience in administrative/secretarial/clerical and computer skills.
• Experience in working in a high-volume service industry in business or accounting, cash handling, and data systems

Preferred

• Bachelor's degree or equivalent - in accounting, project management, business management
• Experience in administrative projects, program management, statistical data collection and analysis.
• Experience in a health care or medical research environment.
• Experience in architecture, design and/or construction environment.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health Cares for You

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids

Department Name

Plan Design Construction - Corporate

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. to 4:30 p.m.

Days Worked

Monday to Friday

CURRENT COREWELL HEALTH TEAM MEMBERS Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling View phone number on click.appcast.io.