Finance Operations & Expense Coordinator (Part Time)

Job Description

Job Description

Finance Operations & Expense Coordinator (Part Time)

Position Summary
The Finance Operations & Expense Coordinator provides operational support to the Treasury and Cash Management team, working closely with the Treasury Lead and supporting the broader Treasury organization. This position is expected to work approximately 20 hours per week and serves as a central point of coordination for expense management, operational issue resolution, vendor support, and cross-functional finance activities.
The role requires frequent collaboration with teams across North America, Europe, Latin America, and Asia. The ideal candidate is highly organized, solutions-oriented, and experienced working in a multinational environment where coordination across different regions, cultures, and time zones is essential.

Key Responsibilities

• Support global Time & Expense processes by responding to inquiries, troubleshooting issues, and coordinating resolution with internal teams and external providers.
• Serve as a liaison between employees, managers, vendors, and finance stakeholders to address operational questions and concerns.
• Track, prioritize, and follow up on open issues to ensure timely resolution.
• Coordinate with suppliers, vendors, and service providers regarding expense-related and finance operational matters.
• Support treasury and cash management activities through administrative coordination and process support.
• Maintain process documentation, trackers, and records to support operational consistency.
• Identify recurring issues and elevate opportunities for process improvement.
• Partner with Finance, Procurement, Shared Services, and regional business teams to ensure smooth execution of operational processes.
• Assist with ad hoc projects and operational initiatives as assigned.

Required Qualifications

• Bachelor's degree or equivalent experience in Business, Finance, Accounting, or a related field.
• 3+ years of experience in finance operations, expense management, accounts payable, shared services, or related operational roles.
• Experience supporting global or multinational organizations.
• Demonstrated ability to work effectively across regions, cultures, and time zones.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent problem-solving and follow-through skills.
• Strong Microsoft Office skills, including Excel.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience supporting Time & Expense systems and processes.
• Exposure to treasury, cash management, banking operations, or corporate finance.
• Experience working with ERP or enterprise financial systems.
• Experience coordinating with external vendors and service providers.

Success in the Role

• Open issues are tracked, managed, and resolved in a timely manner.
• Employees and managers receive responsive support for expense-related questions.
• Vendors and external partners are effectively coordinated.
• Global stakeholders experience consistent support across regions.
• Operational processes run smoothly with minimal escalation.

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