Executive Assistant

Location: Plantation, FL 33324 (5 days/week - MON-FRI) 6 month contract to hire Qualifications: 4-5+ years of Administrative experience Experience supporting multiple Executive Leaders at once (this position will be supporting 4 C-Level Executives) Time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint) Creating PowerPoint Presentations from scratch Managing domestic and international travel, including itinerary and agenda creation Planning and coordinating virtual and in-person off-site meetings Strong understanding of confidentiality protocols Must be Highly organized and proactive Experience creating presentations, reports, and documents to present to internal Executives Experience creating purchasing orders and/or managing expense workflows Plusses: Day to Day: This Executive Business Partner will be providing comprehensive assistance to multiple C-Level Executives for a large Logistics Company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy. Key Responsibilities include: Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed Financial Support: Track expenses, prepare reports, and manage budgets Liaison: Serve as a point of contact between executives, employees, and clients #J-18808-Ljbffr