Executive Administrative Assistant

Job Duties

Job Description

Executive Administrative Assistant

Allied National Services

Allied National Services is seeking a reliable and motivated Executive Administrative Assistant to join our growing team. The ideal candidate is a proactive self-starter who thrives in a fast-paced, high-growth environment, demonstrates strong organizational and communication skills, and enjoys supporting both people and business operations. This role works closely with leadership and cross-functional teams in a collaborative environment.

This is a full-time, non-exempt position.

Schedule: Monday – Friday, 9:00 AM – 5:30 PM

Key Responsibilities:

Provide comprehensive administrative support across the organization

Maintain files and records in compliance with legal requirements and company policies

Support Directors and senior leadership with administrative tasks and special projects

Respond to and manage incoming mail, phone calls, and email inquiries

Prepare reports, scorecards, and basic data analysis using Excel and internal systems

Assist with internal inquiries related to policies, procedures, and benefits programs

Build and maintain strong relationships with internal and external stakeholders

Support the development of presentations for senior leadership, including data and key insights

Assist with training programs, including scheduling, attendance tracking, onboarding preparation, and maintaining training materials

Identify opportunities to improve processes, productivity, and efficiency

Participate in special projects and cross-functional initiatives as needed

Core Competencies:

Maintains strict confidentiality and demonstrates integrity

Highly organized with strong planning and prioritization skills

Excellent problem-solving and critical thinking abilities

Builds trust and fosters strong working relationships

Promotes teamwork and collaboration

Demonstrates accountability and ownership of responsibilities

Technologically proficient and adaptable

Strong written and verbal communication skills

High attention to detail and accuracy

Ability to work effectively under pressure in a fast-paced environment

Minimum Qualifications:

Bachelor’s degree preferred, or 2–3 years of administrative experience in a corporate environment

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong communication skills with the ability to actively listen and ask thoughtful questions

Excellent time management, organization, and prioritization skills

Process-oriented mindset with a focus on accuracy and compliance

Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation,

gender identity and/or expression, marital/partnership/civil union status, family or parental status, national

origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal

consideration based on merit, qualifications, and business need.

Minimum Education Required

High School Diploma or Equivalent

Minimum Experience Required

2 - 20 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55407

Place of Work

On-site

Requisition ID

HQ

Job Type

Full Time

Job Benefits

Not specified

Application Link