Accounts Payable Specialist

Position: Accounts Payable Specialist
Department: Office of Audit, Finance, and Human Resources
Reports To: Controller
Location: Noon site with free parking
Pay Range: $21-$22/hr
Schedule: 8:00 AM - 5:00 PM

Position Overview

Join our dynamic team as an Accounts Payable Specialist , where you'll play a vital role in maintaining accurate and timely financial transactions. This position offers an excellent opportunity to develop your accounting career within a supportive, mission-driven organization. You will handle all aspects of accounts payable processes, ensuring compliance with regulations and delivering exceptional service to vendors and internal stakeholders.

Why You Should Apply

• Competitive hourly rate of $22.14/hour
• Convenient location with free parking
• Supportive work environment focused on community impact
• Opportunities for professional growth and development in accounting
• Engage in meaningful work that contributes to organizational success

Key Responsibilities

• Process and Verify Payments: Stamp documents supporting cash disbursements, including vendor invoices, receiving reports, and purchase orders, ensuring completeness and accuracy before processing payments.
• Vendor Management: Maintain and update the approved vendor list, including W-9 forms, and verify taxpayer status.
• Invoice Review: Analyze vendor invoices, purchase orders, and receiving reports for discrepancies, ensuring description, quantity, and price match correctly.
• Timely Payments: Ensure prompt payment of invoices, clothing, and prescription vouchers, adhering to schedules.
• Account Reconciliation: Monthly reconciliation of accounts payable transactions across various programs to ensure financial accuracy.
• Documentation & Data Entry: Enter invoices and requisitions into accounting software accurately; prepare journal entries for manual checks.
• Dispute Resolution: Investigate and resolve discrepancies related to purchase orders, invoices, or billing.
• Compliance & Reporting: Assist with audits, budget preparation, and fiscal year-end closings. Maintain detailed and accurate accounts payable reports and documentation.
• Support Tasks: Distribute checks and mail vendor payments, and respond to vendor inquiries professionally.

Essential Skills & Qualifications

• Educational Background: High school diploma or GED, supplemented with at least 6 college semester hours or 9 quarter hours in accounting.
• Experience: Minimum of 2 years in accounts payable or relevant financial roles preferred; equivalent combination of education and experience considered.
• Knowledge: Familiarity with GAAP and OMB regulations for non-profit organizations (or willingness to learn).
• Technical Skills: Proficiency in accounting software; strong Excel and data management skills.
• Communication: Excellent written and verbal communication skills; able to interpret and follow complex instructions.
• Attention to Detail: Exceptional accuracy and organizational skills to manage multiple priorities in a fast-paced environment.
• Work Ethic: Self-motivated with the ability to work independently and collaboratively; exercise sound judgment and maintain confidentiality.
• Cultural Competency: Respect and sensitivity for diverse backgrounds; promote a positive, harassment-free workplace.

Career Development & Growth Opportunities

We believe in investing in our employees. As an Accounts Payable Specialist, you'll have access to ongoing training, professional development initiatives, and opportunities to advance within the organization. Be part of a team committed to making a difference while building a rewarding career in finance.

Note

This job description outlines core duties and qualifications but is not exhaustive. Additional responsibilities may be assigned as needed to support organizational goals. We encourage a proactive approach and continuous learning to excel in this role.

Apply today and join a dedicated team committed to community service and professional excellence!

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.