Business Services Assistant (Parks & Recreation) (89677)

Description

Were looking for a highly organized dependable and service-minded part-time Business Services Assistant to join our Parks & Recreation Department . This is a varied and rewarding role for someone who enjoys wearing many hats working with people managing details and contributing to programs and projects that make a difference in the community.

In this position youll provide essential administrative support while also helping improve the way our Department operates. From research and spreadsheets to permits accounts payable records special programs and process improvement youll play an important role in keeping our day-to-day operations running smoothly.

Part-Time Hourly

$22.05/hr - $24.81/hr

$22.05/hr - $27.56/hr

Posting Dates: Please refer to the posting dates as this posting could close early with no notice.

**All incomplete applications will be withdrawn from the process once the posting closes.

Accommodations

If you require reasonable accommodation to complete a job application pre-employment testing or a job interview or to otherwise participate in the hiring process please contact Risk Management and Recruitment at and .

Work Hours: Monday-Friday shifts primarily typically around 20 30 hours per week(part-time) to include mornings evenings and weekends as needed; not to exceed an average of 130 hours/month on average.

• Schedule may vary depending on program specific needs including increased shifts during the summer months.

Work Location: Erie Town Hall (645 Holbrook St)

• This position may be eligible for some work from home time with supervisor approval.

Duties And Responsibilities:

Assistant Duties

• Handle a full range of clerical and administrative work including high level researchspreadsheets data manipulation preparation of complex documents and database administration.
• Provide general day-to-day administrative support to the Parks & Recreation Department.
• Assist with the development and implementation of incentive programs including but not limited to tree planting programs and commemorative brick program.
• Issue permits licenses and other certifications for contractor licenses tree work permits etc.
• Assist with administration mailing and tracking of open space and tree infraction notices to residents.
• Responsible for accurately processing Department accounts payable; compile route for approval and enter into budget tracking worksheets.
• Assist with the oversight and maintenance of the Departments CAPRA accreditation.
• Assist with ensuring the Departments compliance with the Records Management Policy.
• Assist with writing maintaining and updating Standard Operating Procedures for the Department.
• Assist with audit of Recreation seasonal program guide
• Evaluate operational effectiveness and recommend new workflows and processes to improve Department operations.
• May assist with recruiting interviewing training and scheduling volunteers and staff.
• May attend staff or committee meetings and assist in agenda preparation attend and prepare minutes of staff or committee meetings.
• May assist with preparation of general service sponsorship and vending agreements.

Customer Service Duties

• Demonstrate outstanding internal and external customer service by upholding PEAK (Professional Exceptional Accountable Knowledgeable) standards.
• Communicate with patrons staff co-workers supervisors vendors and contractors to ensure smooth operations.
• Provide general information and guidance to the public internal departments and outside agencies regarding policies and procedures. May assist with open record requests and Erie submit
• Route questions and concerns outside of scope to the appropriate Town staff member for response in a timely manner.
• Coordinate the delivery and distribution of incoming and outgoing mail and packages including off- site locations.
• Schedule and coordinate meetings and conferences as requested may include making room reservations ordering/delivering food and beverages.
• Prepare and post signage as needed in parks and facilities.
  

Town Wide Expectations/Duties

• Serve as a professional ambassador of the Town by maintaining a professional image a team-based collaborative approach and high ethical standards.
• Interpret communicate and enforce all Department Town County State and Federal policies and procedures within areas of program responsibility.
• Complete all required safety trainings in a timely manner.

Other/Miscellaneous

• Performs other related duties as assigned.

Minimum Qualifications

• Must be a minimum of 18 years of age.
• High School Diploma or equivalent (GED).

Desired Qualifications

• Two (2) years of administrative support experience Parks & Recreation or related experience preferred.

A combination of education and experience may be considered.

Certificates/Licenses/Registrations

• Ability to obtain CPR First Aid and AED certification within 3 months of hire
  

Pre-employment screenings include:

• Interview process
• Background checks include:
  • National and County Criminal Scan
  • Sex-Offender Registry check
  • Motor Vehicle Report through DMV
• Reference Checks

Benefits

Part-Time employees receive the following benefits:

• Free membership to the Erie Community Center
• Access to the Towns Employee Assistance Program (EAP)
• Colorado Sick Leave (1 hour of accrued paid leave per 30 hours worked up to 48 hours per year)

This position allows employees to participate in the following additional benefits:

• Robust Medical Dental and Vision plans
• Supplemental Accident Critical Illness and Hospital Plans
• Employee Discount Program through Benefits Hub
• Employer sponsored wellness program including employee-based fitness classes

EEOC: The Town is dedicated to the principles of equal employment opportunity in any term condition or privilege of employment. Applicants employees and former employees are protected from employment discrimination based on race color religion sex (including pregnancy sexual orientation or gender identity) national origin age (40 or older) disability and genetic information (including family medical history) veteran status marital status or any other status protected by federal state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct which has the purpose or effect of substantially interfering with an individuals work performance or creating a severe intimidating hostile or offensive work environment. This provision applies to all employees including directors supervisors co-workers and non-employees such as residents members of all boards and task force groups contractors vendors consultants etc.

Required Experience:

Senior IC