Administrative Assistant

Administrative Assistant

Location: Woodland Elementary School

Type: Full-Time, 11-Month Position

Hours: 6:30 am-3:00 pm/240 days per year

Bargaining Unit: Minnesota School Employees Association

FLSA Status: Non-Exempt

Position Overview:

Performs intermediate skilled administrative support work supporting a department head member of the administration; coordinating events and functions; providing advanced office support and communications to staff, students, members of the community, and related work as apparent or assigned.

Essential Functions:

Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system.

Schedule meetings and appointments as required; monitor calendars; schedule events and activities when required; schedule buses for extra-curricular activities; monitor bell schedule changes.

Word process letters, memos and minutes; proofreads materials and creates forms; enter, retrieve and verify spread sheet data; photocopy and fax materials; responds to email inquiries; distribute interoffice mail and incoming postal mail/packages.

Assist and respond to inquiries and requests of staff, faculty/coaches, public safety officials, students or parents; provide back-up and relieve staff when required.

Maintain office equipment, trouble shoot minor problems, contact vendors; maintain academic and office supply inventory, order supplies when required; gather materials to support classrooms; assist in training staff with software applications, trouble shoot minor technology issues.

Create and maintain files and data bases on personal, demographic and academic information on students; prepare and run reports and forward to appropriate individual or agency as required.

Ensure all staff positions are covered on a daily basis; seeks coverage for extracurricular activities and unplanned absences.

Create communications for internal/external distribution; assist with website and social media maintenance; maintain digital TV; coordinate and oversee school year book production.

Monitor budget activity upon consultation with principal; prepares purchase orders and codes expenses.

Participate in professional development activities as required.

Minimum Qualifications:

Associates/Technical degree with coursework in secretarial or office administration, or related field and moderate experience in an office setting, or equivalent combination of education and experience.

Compensation: $26.10 per hour, depending on qualifications and experience.

Benefits:

• Health Insurance
• Choose from 3 plan offerings
• District contribution as noted in Collective Bargaining Agreement
• Dental Insurance
• District contribution as noted in Collective Bargaining Agreement
• Paid leave as noted in the Collective Bargaining Agreement
• Group Life Insurance paid for by the District
• Long-Term Disability
• Employees are required to enroll and pay for this benefit
• Employee Assistance Program (EAP)
• No cost to employees
• Voluntary Benefits (Employee-Paid):
• Voluntary Life Insurance & Accidental Death and Dismemberment
• Vision insurance
• Pet insurance
• Aflac offerings:
• Short-Term Disability (STD)
• Critical Illness
• Hospital Indemnity
• Accident
• Ben Extend

Position to start mid- to late September.