Interim Activities Director

Job Description

Job Description

About Ciela Senior Living:
Ciela offers seniors a state-of-the-art community which features incredible 360-degree views, expansive outdoor spaces, floor-to-ceiling windows, light-filled residences, gourmet California cuisine, engaging activities and a robust wellness program designed by Los Angeles’ top health professionals. 

Activities Director | Life Engagement Director Job Description

Purpose:
To direct a community program that provides residents with a stimulating and varied calendar of events and activities that address as wide a range of resident needs as possible, while being a role model and leader in the area of resident socialization to the entire Life Engagement Department, as well as the rest of the community team.

Minimum Eligibility Requirements:
• Bachelor’s or Associates degree in related field such as fine arts, social science, recreational therapy, or gerontology preferred.
• Professional certification as a catering/event planner such as CSEP, CIC, MPI, or CPCE preferred
• 2 years’ experience working in senior living environment, and/or social activity leadership.
• Previous supervisory and/or management experience in a related setting preferred.
• Ability to establish effective relationships with residents, families, and team members.
• CNA, equivalent, or previous experience working with the elderly in a residential or long-term care setting preferred.
• Must meet all health-related requirements pertaining to state licensure.
• Must maintain current CPR/First Aid credentials
• Must maintain current Food Handlers credentials
• Must maintain annual Continuing Education credits
• 2 year of professional driving experience in the operation of a bus or van used for transporting clients preferred.
• Valid state driver’s license with a safe driving record
• Ability to obtain a Commercial Driver’s License within specified timeframe after hire.
• Must have basic proficiency in computer skills, including Word and Excel.
• Strong organizational skills and ability to re-prioritize daily tasks, in order to accommodate fluctuating needs of the residents and the facility.
• Ability to represent the Community in a positive and professional manner.
• Must be able to perform duties and responsibilities (essential functions) with or without accommodation.
• Subject to pre-employment screening including physical, drug and TB testing and criminal background check.

Essential Functions:

Management
• Provides direct supervision for community Life Engagement team members, including hiring, training, evaluation, and discipline.
• Serves as member of community management team and assists Executive Director with other management duties as needed.
• Ensures that department or project goals or milestones are met adhering to approved department or project budgets.
• Capable of resolving escalated issues arising from operations and requiring coordination with other departments.
• Provides training to all team members on activity/social-related topics and assists in maintaining team members training records.

Marketing
• Assists with marketing duties as requested and provides back-up support for internal marketing such as tours, answering phone, etc. at the direction of the Executive Director.
• Responsible for creation and timely distribution of monthly community newsletter and calendar
• Serves as Public Relations Liaison between the community and churches, senior centers, and other similar community organizations.
• Assists in planning events which encourage the participation of families and prospective residents.

Resident Activities/Life Engagement
• Plans, coordinates, and participates in a variety of social events, outings, and on-site activities, to address resident social, emotional, mental, and spiritual needs, and to ensure a positive and stimulating living environment.
• Identifies, visits, and selects appropriate off-site event venues.
• Negotiates vendor and venue pricing and contracts for both on-site and off-site events.
• Books local, regional, and national entertainers for on-site and/or off-site events
• Coordinate’s logistics including transportation, hotel accommodations, food and beverage service, and community staffing for all day and over-night community travel and trips.
• Develops/manages event and travel budgets including resident ticket and transportation costs.
• Handles event billing, payment of invoices, and financial closure.
• Acts as a role model to community team members for communication and behavior management strategies, and in engaging residents in meaningful activity and social interaction
• Serves as liaison between resident, family, and team members regarding resident psycho-social needs and changes.
• Ensures an accurate social history and profile for each resident is created and maintained.
• Maintains an adequate inventory of activity supplies and equipment and follows appropriate community protocol for purchasing.
• Oversees the community transportation program, ensuring all team members who operate a vehicle maintain complete compliance with all regulatory requirements.
• Establishes community transportation systems including a weekly community transportation schedule and process for requesting transportation services and confirmation of requests.
• Responsible for coordination and scheduling of resident transportation program; drives community vehicle as necessary
• Oversees the transportation program ensuring all team members who operate a vehicle maintain complete compliance with all regulatory requirements.
• Responsible for vehicle safety – Partner with Maintenance to ensure all annual vehicle inspections and safety checks are completed to ensure the vehicles meet operational standards.
• Responsible for recruiting, training, and scheduling an adequate number of volunteers to support the community activity program.
• Supports the team in ensuring that all resident care and activity is provided in a safe and effective manner, while consistently maintaining resident dignity, choice, and respect
• Ensures the preparation, set-up, implementation and clean-up of Community events and programs.
• Ensures the activity area ensuring supplies are maintained in a neat and orderly manner.
• Maintains knowledge of current OSHA and state regulations, and routinely monitors facility compliance with the regulations related to resident care and social interaction.

Other
• Attends all required team member meetings and in-service training sessions.
• Upholds Residents’ Rights as defined by state regulations and by Company policy, at all times.
• Supports and upholds all other Company policies, and the service philosophy.
• Reliable and predictable attendance
• Other duties as assigned.

Starting Salary Range $30 - $35 per year

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