TALENT ACQUISITION SPECIALIST

Job Summary/Overall Objectives

The Talent Acquisition Specialist plans, develops and implements recruitment strategies for assigned departments with special emphasis on a well-qualified and diverse pool of candidates, exceptional internal and external customer support, process improvement, and cost effectiveness. Responsible for managing all aspects of the recruiting process life cycle for exempt and non-exempt level positions as well as participating in HR projects.

Essential Job Functions

• Leading
  
  • Initiative: Acts promptly to resolve problems; initiates better ways of doing things; acts as a catalysis for change. Implements at least one process improvement initiative for department on an annual basis. Investigates root cause analysis of reoccurring problems and takes appropriate action.
  • Motivating and Influencing: Ties contributions to larger goals; influences and persuades others, builds commitment and trust. Demonstrates ability to eliminate silos by modeling actions and setting example; influences others to think and act as a unified health system.
  • Professionalism/Outreach: Challenges oneself to a higher level of performance by taking responsibility for professional growth and development.
• Standards and Accountability
  
  • Accountability: Holds self and others accountable; takes responsibility for outcomes; achieves results through adherence to standards in a consistent manner. Establishes and maintains a safe working environment; assures staff comply with safety, environmental and infection control guidelines. Practices and encourage survey readiness in compliance with agency regulations and guidelines. Demonstrates expectation of confidentiality by continually encouraging staff to keep private information confidential and share information on a need-to-know basis only.
  • Service Orientation and Customer Focus: Assesses customer's needs; exceeds customer expectations; considers customers in decision making; improves customer satisfaction. Performs in accordance with Independence Health System's behavioral standards in support of the mission, vision, true north, and values. Holds staff accountable for modeling the behavioral standards. Responds to client service recovery issues within the required time frame and to the satisfaction of the customer. Actively and positively promotes the Respect and Recognition initiatives by supporting staff participation in committee membership, activities, and projects.
• Planning and Decision Making:
  
  • Constructive Thinking: Analyzes issues before acting; generates creative ideas; detects patterns and connections; breaks down complex problems. Practices participatory leadership by involving staff in decision-making and problem solving. Considering global implications of decisions made; involves all appropriate departments and individuals for optimal outcome.
  • Prioritizing and Delegating: Acts on most urgent tasks' leverages available resources; reviews own workload; implements workable systems, provides clear direction.
• Communication
  
  • Giving Feedback: Provides constructive feedback; helps others improve performance; articulates areas of deficiency. Provides opportunities for staff to actively provide input into the decision-making process. Seeks input before decision is made. Provides feedback regarding how and why decisions are made.
• Developing People and Managing Relationships
  
  • Upward Management: Updates stakeholders on project process; uses sound judgment; influences the decisions of leadership in an effective manner.
  • Building and Strengthening Relationships: Facilitates open communication; diffuses sources of conflict; demonstrates respect for others; diplomatically negotiates solutions. Facilitates teamwork through coaching and mentoring of staff. Build trust through fostering empowerment and shared decision making within the appropriate level and scope of authority.
• Prepares job postings and posts open positions internally following established standard work
• Assists with strategic sourcing strategies depending on flow of applicants
• Monitors applicant movement along the process with the Talent Acquisition Representative partnership
• Assists with benefits, compensation functions, and special projects, as required
• Recruitment
  
  • Proactively develops and executes effective recruitment strategies to enhance talent pool.
  • Coordinates necessary campaigns to target and attract robust candidate pipelines across a diverse range of business areas leveraging technology, social media sourcing and branding tools to support attraction.
  • Organizes and executes recruitment events. Attends external recruiting events as a representative of Independence Health System promoting a positive organizational image with professional branding campaign
  • Participates in education programs that offer students in secondary schools to market diverse healthcare opportunities as their profession of choice.
  • Tracks and analyzes recruitment efforts through regular reporting/metrics to maintain LEAN practice and continuous improvement efforts.
• Partners with hiring managers to review and vet candidates who apply within the applicant tracking system. Conducts initial virtual interviews to ensure knowledge skills and abilities meet minimum job-related requirements.
  
  • Performs Behavioral skill-based interview skill-based interviews to assess candidate qualifications against job description requirements
  • Partners with hiring Mangers to select top quality candidates for hire. Make all official job offers.
  • Ensures education and employment verifications are completed by third party vendors.
  • Ensures required criminal background checks are completed as well as processing of all necessary back end new hire paperwork
  • Partners with the compensation department and communicates appropriate compensation offers for candidate, utilizing Independence Health guidelines
  • Determines and communicates appropriate benefit package information for candidate, at the time of interview
• Follows all established standard work guidelines relating to correspondence to applicants and employees
  
  • Ensures follow up with all candidates post interview.
• Maintains documentation on Sign-on Bonus.
  
  • Prepares and maintains Sign-on Bonus Agreements.
  • Tracks and initiates payments to employees receiving Sign-on bonuses.

Updates assigned area Sign on Bonuses on team spreadsheet and postings, adding, updating or deleting as necessary.

• Communicate with employees and management, as necessary.
  
  • Build Business partnership with assigned hiring managers
  • Answers questions regarding Human Resources policies, procedures, laws, standards and government regulations as required. Stays current with policy and legal updates.
  • Brings appropriate questions and issues related to these communications to human resources management personnel as necessary.

Verifies licenses/registrations/certifications on all new hires prior to job offer.

Performs primary source verification on all new hires.

• Professional Practice
  
  • Represents Independence Health career opportunities in the community.
  • Guides and facilitates the development, and implementation of system-wide policies and procedures.
  • Stays current on market trends and practices as relates to sourcing methods and ensure knowledge sharing, coaching, and mentoring occurs.
• Conducts/Assists in Training and project opportunities
  
  • Conducts New Manager Employment 101 training courses.
  • Conducts Manager Standard Work for Recruitment refresher trainings as y to ensure consistency and fairness in all hiring practice
• Participates in preparing and conducting any other training in partnership with Employee Relations and Shared Services as needed.
• Other duties as assigned.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience

• Associate’s degree in related field and three (3) to five (5) years previous human resources/recruiting experience.
• Requires an advanced knowledge of recruiting practices and exceptional leadership abilities, which include, but are not limited to, interpersonal skills and ability to maintain and improve service excellence.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
• Ability to multi-task and prioritize assignments.
• Prior Experience with Application Tracking Systems.
• Functional Skills on PC and Related Software (Microsoft Office) .
• Knowledge of basic Office Equipment such as copier, fax machine, etc.
• Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs.

Preferred Qualifications/Experience

• Bachelors Degree in related field or Human Resources.
• Professional in Human Resources (PHR) certification is preferred.
• Prior Healthcare recruiting experience. Prior experience with social and digital media sources
• Experience in Healthcare setting.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between System locations.

Equal Employment Opportunity

Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

x

Extreme Cold

x

Heights

x

Confined Spaces

x

Extreme Noise(>85dB)

x

Mechanical Hazards

x

Use of Vibrating Tools

x

Operates Vehicle (company)

x

Operates Heavy Equipment

x

Use of Lifting/Transfer Devices

x

Rotates All Shifts

x

8 Hours Shifts

x

x

10-12 Hours Shifts

x

X

On-Call

x

Overtime(+8/hrs/shift; 40/hr/wk)

x

x

Travel Between Sites

x

x

Direct Patient Care

x

Respirator Protective Equipment

x

Eye Protection

x

Head Protection (hard hat)

x

Hearing Protection

x

Hand Protection

x

Feet, Toe Protection

x

Body Protection

x

Latex Exposure

x

x

Solvent Exposure

x

Paint (direct use) Exposure

x

Dust (sanding) Exposure

x

Ethylene Oxide Exposure

x

Cytotoxic (Chemo) Exposure

x

Blood/Body Fluid Exposure

x

Chemicals (direct use) Exposure

x

Mist Exposure

x

Wax Stripper (direct use)

x

Non-Ionizing Radiation Exposure

x

Ionizing Radiation Exposure

x

Laser Exposure

x

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

x

x

Sitting

x

x

Walking

x

x

Climbing Stairs

x

Climbing Ladders

x

Standing

x

x

Kneeling

x

Squatting (Crouching)

x

Twisting/Turning

x

x

Keyboard/Computer Operation

x

x

Gross Grasp

x

Fine Finger Manipulation

x

x

Hand/Arm Coordination

x

x

Pushing/Pulling(lbs. of force)

x

x

Carry

x

x

Transfer/Push/Pull Patients

x

Seeing Near w/Acuity

x

x

Feeling (Sensation)

x

Color Vision

x

Hearing Clearly

x

x

Pulling/Pushing Objects Overhead

x

Reaching Above Shoulder Level

x

Reaching Forward

x

x

Lifting Floor to Knuckle

###

<10#

x

Lifting Seat Pan to Knuckle

###

<10#

x

Lifting Knuckle to Shoulder

###

<10#

x

Lifting Shoulder to Overhead

###

<10#

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.