Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist accurately processes high volumes of vendor invoices, issues payments, and maintains complete and organized financial records related to accounts payable. This position plays a critical role in ensuring timely, accurate payments and supporting the overall financial health of the organization. The ideal candidate is detail-oriented, highly organized, proficient with ERP systems and Excel, and thrives in a fast-paced, growth-oriented environment with opportunities to advance within the department and company.

Responsibilities

• Review, verify, and enter vendor invoices into the accounting system with a high level of accuracy.

• Match invoices to purchase orders and receiving documentation to ensure correct pricing, quantities, and terms.

• Route invoices to the appropriate approvers in accordance with company policies and approval workflows.

• Prepare and process payment runs, including checks, ACH payments, and wire transfers, in a timely manner.

• Reconcile vendor statements regularly and resolve billing discrepancies or payment issues promptly.

• Maintain accurate, complete, and well-organized accounts payable files and electronic records.

• Respond to vendor inquiries in a professional, courteous, and timely manner to maintain strong relationships.

• Assist with month-end close by preparing accounts payable accruals and related reports.

• Support internal and external audits by gathering and providing required accounts payable documentation.

• Handle a high volume of invoices (approximately 50–100+ per day) using a common ERP system such as SAP, Oracle, or similar.

• Apply a strong understanding of the end-to-end accounts payable process, including reconciliation and controls.

• Use Excel tools such as prebuilt VLOOKUPs and pivot tables to analyze and reconcile data.

• Participate in continuous improvement of accounts payable processes and contribute to departmental growth.

• Perform other accounts payable and finance-related duties as assigned.

Essential Skills

• Minimum of 2+ years of accounts payable experience processing approximately 50–100+ invoices per day.

• Strong understanding of the full accounts payable process, including invoice review, matching, approvals, payments, and reconciliation.

• Hands-on experience using a common ERP system for accounts payable (such as SAP, Oracle, or similar).

• Ability to use prebuilt VLOOKUPs in Microsoft Excel accurately and efficiently.

• Ability to create pivot tables and VLOOKUPs in Microsoft Excel for analysis and reconciliation.

• Proficiency in reconciling vendor statements and resolving discrepancies.

• Strong attention to detail and accuracy in a high-volume processing environment.

• Ability to manage deadlines and maintain timeliness during periods of high invoice volume.

• Professional communication skills for interacting with vendors and internal stakeholders.

• Demonstrated ability to explain and execute the accounts payable process from start to finish.

Additional Skills & Qualifications

• Experience with P21 ERP or similar systems is highly desirable.

• Interest and potential to grow within the accounts payable department and broader organization.

• Comfort working in a fast-growing company and adapting to evolving processes.

• Experience supporting audits by providing accounts payable documentation is a plus.

• Ability to articulate how many invoices are processed weekly and describe tools and methods used in MS Excel.

• Capability to maintain accuracy and meet deadlines during high-volume processing.

• Understanding of performance-based environments where bonuses may be tied to company results.

• Exposure to accounts payable roles with 5+ years of experience is beneficial but not required.

Work Environment

The role follows a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. The position is fully onsite for the first 90 to 180 days to support training, onboarding, and integration with the team and systems. After this initial period, the role transitions to a hybrid model with remote work on Fridays while remaining onsite on other weekdays. The environment is fast-paced and growth-oriented, with a strong focus on accuracy, timeliness, and collaboration within the finance team. The organization uses modern ERP systems, including P21 and other common platforms such as SAP or Oracle, along with extensive use of Microsoft Excel for data analysis and reporting. The culture emphasizes professional development, offers opportunities to grow within the department and company, and may provide performance-based bonuses aligned with overall company results.

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Job Type & Location

This is a Contract to Hire position based out of Roanoke, VA.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roanoke,VA.

Application Deadline

This position is anticipated to close on Jul 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.