Office Manager

Office Manager

We are seeking an experienced Office Manager to join our client's growing team in Cape Canaveral, FL. Our client is a leading provider of specialized heavy transportation, rigging, and logistics solutions supporting complex industrial projects throughout North America. This position will oversee the daily administrative and operational functions of the Florida office while serving as a key point of communication between field personnel, customers, vendors, and company leadership. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced transportation and heavy industrial environment. Location: Cape Canaveral, FL Schedule: Monday Friday, standard business hours (additional hours may be required as business needs dictate) Full-time, direct hire opportunity (not a temporary position).

Key Responsibilities:

• Manage the day-to-day operations of the Cape Canaveral office and ensure efficient administrative workflows
• Maintain organized office records, filing systems, and operational documentation
• Oversee office supplies, vendors, and facility-related needs
• Develop and improve office procedures to support operational efficiency
• Serve as the primary administrative contact for Florida office and field employees
• Coordinate employee communications, scheduling, onboarding, and administrative support
• Maintain accurate records of company vehicles, equipment, tools, and other assets
• Track equipment assignments, maintenance schedules, availability, and movement between projects
• Coordinate with operations personnel to ensure equipment readiness and accountability
• Maintain regular communication with customers regarding scheduling, project updates, and service requests
• Build positive relationships with customers, vendors, and internal teams while delivering excellent customer service
• Assist with project coordination, logistics, and operational planning throughout the Florida region
• Coordinate with company leadership and other office locations to support ongoing projects
• Prepare reports and assist management with administrative and operational initiatives as needed

Qualifications:

• Minimum 5 years of experience in office management, operations coordination, or administrative leadership
• Previous experience managing office operations and supporting multiple employees
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Strong problem-solving skills with exceptional attention to detail
• Self-motivated with the ability to work independently and prioritize responsibilities
• Proficiency with Microsoft Office Suite and general office software
• Experience within transportation, logistics, heavy haul, construction, industrial services, or heavy equipment industries strongly preferred
• Professional demeanor with the ability to build strong relationships with customers, vendors, and internal teams