Part-Time House Manager & Family Assistant

House Manager & Family AssistantLocation: Los Altos, CA 94024Employment Type: Part-Time | 15-20 hours per weekSchedule: Flexible schedule, 2-3 days per week (Monday - Sunday). Core availability between 10:00 AM and 4:00 PM, with flexibility for evenings, weekends, and overnights as needed.Compensation: $45.00 per hourStart Date: ASAPRequirementsMaintain a smoke-free environmentReliable transportation, including the ability to travel to the Pacific Grove area as neededComfortable working with dogsCPR and First Aid certified, or willing to obtain certification prior to startAbout Our FamilyWe're a fun-loving, creative family based in the heart of Los Altos. Our household runs with a lot of heart and a healthy dose of organized chaos. We have two energetic boys (ages: 5 & 8) who are full of personality. We also have a cherished senior standard poodle who is wonderful with people and is a beloved part of our family.We believe in letting kids be kids: active, curious, independent, and a little wild in the best possible way. We embrace a 'figure it out' approach to raising our boys, and we love people who can roll with that energy while still being the grounding, trustworthy adult in the room.One parent is home managing the household day-to-day, including meals, school commutes, and general family logistics. The other teaches art several times a week through a local school program. We're looking for a capable, proactive partner who can help us build better systems, manage multiple properties, support childcare, and generally make the home run more smoothly.We love to travel as a family and do so frequently throughout the summer and during school breaks. We travel both domestically and internationally, and we're looking for someone who is flexible and, ideally, open to joining us on the road.Who You Are / What We're Looking ForYou are someone that prioritizes building and nurturing trusted relationships. Steady, thoughtful and capable of stepping into a busy household with maturity and confidence. You're the kind of person who walks into a room and immediately sees what needs to be done without being told. A natural self-starter, you're deeply organized and genuinely enjoy creating systems that actually work. With a project-manager for the home mindset, you're tech-savvy, comfortable with spreadsheets, and know how to research and compare options efficiently.You bring enthusiasm and grounded energy with kids. You can get on the floor and play the floor is lava one minute and calmly hold a firm boundary the next. Experienced enough to know how to be the fun, trusted adult without losing your footing when two lively boys push limits. You have a great sense of humor, genuine warmth, and a natural ability to connect with kids while keeping things on track.You're equally comfortable managing a to-do list as you are coordinating vendors, tackling an organizational overhaul, or handling a property check-in 90 minutes away. You're the kind of person who can be trusted to hold the details, communicate clearly and follow through without needing constant oversight. Experience managing multiple properties or working in a high-functioning private household is a strong plus.Key ResponsibilitiesHousehold Organization & MaintenanceCreate and maintain organizational systems throughout the homeDaily resets and preparing the home ahead of cleaner visitsLight tidying including dishes, surfaces, and sweeping/vacuuming high-traffic areasResearch and source storage solutions, organizational products, and household systemsPrepare and coordinate donation drop-offsFamily SupportProvide backup childcare for date nights and occasional overnightsSchool pickups as neededConnect with the kids on their level: active, playful, and able to gamify tasks while maintaining clear expectationsEstate-Level Oversight & Property ManagementManage and coordinate across multiple properties: main home in Los Altos, vacation home in Pacific Grove, rental property in Menlo Park, and a family member's home in Mountain ViewConduct regular check-ins at the Pacific Grove vacation home, assisting with significant organizational and deep cleaningPossible overnight stays at the Pacific Grove property during vendor coordination or cleaning projectsCoordinate donation project for the Pacific Grove property (large volume of items)Vendor & Property OversightOversee cleaners, contractors, and landscapers across propertiesResearch, coordinate, and gather quotes for repair and maintenance projects (exterior painting, outdoor maintenance, etc.)Manage outdoor spaces at the primary home (tidying, toy pickup, general readiness)Deep Cleaning & Special ProjectsOccasional deep cleans of the home (fridge, oven, baseboards, etc)Regular refreshes of high-traffic spaces (garage, mudroom, entryway)Organizational overhaul projects for toys, gear, closets, and storage areasVehicle UpkeepSchedule maintenance and track registration and insurance for family vehicles (5 total)Fueling, cleaning, and organizing family vehicles as neededLaundry & LinensWash, fold, and organize laundryMaintain tidy and well-stocked laundry areasIroning, steaming, and special garment care as neededInventory & ErrandsReturns, dry cleaning, and gift shopping as neededMeal SupportPrepare healthy snacks or meals for the children when providing childcareKitchen clean-up and light maintenancePet CareDog walking for the family's standard poodle as neededDog sitting and house sitting while the family travelsAdministrative & Personal Assistant SupportCalendar management and building a more organized household scheduling systemEvent and appointment coordination, including support for larger home gatheringsTravel planning and logistics support; openness to joining the family on domestic and international trips as childcare as neededHow to ApplyTo be considered for this role, please submit the following to Sage Haus:A short intro letter telling us about yourself and why this role is a great fitAn updated resumeThree professional references with contact informationPlease note: this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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