Executive Assistant

Executive Assistant

Under the direction of the President & CEO of Standard Process, the Executive Administrative Assistant provides high-level administrative, organizational, and general support in a fast-paced manufacturing environment. This role serves as a trusted partner to the executive team, managing priorities, communications, scheduling, and confidential business matters while helping ensure smooth execution of executive and organizational initiatives. This role directly supports the President & CEO along with the Vice President of Business Strategy. The role indirectly supports all Vice Presidents where needed.

For more than 90 years, Standard Process Inc. has been a visionary leader in whole food nutrient solutions. Our whole food philosophy and mission to change lives extends far beyond our supplements to the very people we employ. This strong foundation has created an environment where our employees are seen as members of our family and are given the tools and resources to succeed, both personally and professionally.

Essential Functions:

• Manage complex calendars, meetings, travel, appointments, and other priorities for the President & CEO and Vice President of Business Strategy.
• Provide high-level administrative and organizational support to executive leadership while assisting Vice Presidents as needed.
• Coordinate and prepare for executive meetings, leadership meetings, board-related activities, and strategic planning sessions.
• Screen, prioritize, and manage incoming communications, requests, and correspondence with professionalism and discretion.
• Prepare reports, presentations, agendas, meeting materials, executive summaries, and other business documents for executive leadership.
• Draft and edit professional correspondence, communications, announcements, and presentation materials on behalf of executive leadership.
• Track action items, deadlines, and other initiatives to ensure timely completion of commitments and deliverables.
• Serve as a key liaison between executive leadership and internal/external stakeholders, including board members, customers, suppliers, and employees.
• Coordinate communication across executive leadership, operations, manufacturing sites, and corporate functions to ensure effective information flow.
• Build and maintain strong working relationships across all levels of the organization while exercising sound judgment and confidentiality.
• Assist in preparing materials and coordinating logistics for customer visits, leadership presentations, executive events, and company functions.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
• Maintain confidential files, contracts, executive records, and sensitive business information with a high degree of discretion and accuracy.
• Support planning and logistics for board meetings, leadership offsites, company events, and other executive-level activities.
• Conduct research, gather data, and compile information to support executive decision-making and organizational initiatives.
• Assist with coordinating executive projects, cross-functional initiatives, and organizational priorities in a fast-paced manufacturing environment.
• Manage the donations budget and coordinate donation requests, including tracking approvals, communications, and related documentation.
• Independently manage office priorities and administrative responsibilities with minimal supervision while adapting to shifting business needs.

Qualifications:

Education:

• Bachelor's degree preferred

Experience:

• 510+ years of executive administrative support experience, preferably supporting C-level executives
• Experience in manufacturing, industrial, or privately held organizations strongly preferred
• Experience managing executive schedules and appointments
• Experience handling travel coordination

Specialized Knowledge and Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, diplomacy, and confidentiality.
• Ability to prioritize multiple responsibilities in a dynamic environment.
• Strong attention to detail and follow-through.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently and anticipate executive needs.
• Strong interpersonal skills and ability to interact confidently with senior leaders and external partners.

Necessary Competencies:

• Executive Presence
• Communication
• Confidentiality & Discretion
• Organizational Excellence
• Problem Solving
• Prioritization & Time Management
• Adaptability
• Relationship Building

Benefits Package:

• Competitive salary and annual incentive program
• Comprehensive health care and flexible benefit plan, including pet insurance
• Company-matched 401(k) plan
• Profit sharing plan
• On-site childcare with highly accredited curriculum
• Platinum WELCOA award-winning wellness program, including:
• On-site 24x7 fitness center
• Whole food court
• On-site chiropractic care
• On-site massage therapist
• Personal trainer
• Daily fitness classes
• On-site life coach
• $450 monthly Standard Process supplement allowance
• Paid vacation and holiday time
• Educational assistance
• Company hosted outings and events
• Strong community involvement

Standard Process understands the importance of diversity and believes in providing equal employment opportunity for all employees and applicants for employment. Accordingly, all personnel decisions, including but not limited to hiring, compensation, promotions, training, benefits, termination, or other terms and conditions of employment, are made without regard to age, race, creed, color, disability, veteran status, marital status, sex, national origin, ancestry, arrest or conviction record, sexual preference, genetic information, or any other legally protected characteristic in accordance with law.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.