Executive Assistant

Schedule Monday through Friday 7am to 4pm - Flexibility to work additional hours may be required to meet company/project needs. On‑Site Requirement This position requires physical presence at our corporate office during office hours. Compensation Package $36.06 to $38.46 / Hour (range; offers based on experience & location) What We Offer Competitive starting wages (listed above). A company‑wide commitment to diversity and inclusion. A positive work environment where employee’s contributions are valued. A fun culture with team building activities and events. Competitive medical, dental, and vision benefits; employer pays 85% of employee’s premium. 401k contribution opportunity with an annual company match. Paid sick leave accrual equivalent to 1.33 hours for every 30 hours worked (~11 days per year). Paid vacation starting at three weeks and increasing with tenure. 13 paid holidays, including 2 personal holidays of your choice. Comprehensive training programs and development opportunities. What We’re Looking For High school diploma or GED required. Associate or bachelor’s degree in related field highly preferred. 2 – 4 years in executive/administrative support required, highly preferred if experience is in related field. Experience in Construction/General Contracting Industry highly preferred. Experience with Procore preferred. Customer service experience required. Demonstrates exceptional attention to detail and organizational abilities. Proficient in effective communication and teamwork. Maintains a positive outlook and embraces a collaborative team approach. Shows responsibility and takes pride in their work. Fluent in English, with strong reading, speaking, and writing skills. Proficient in Microsoft Office applications, including Excel, Word, and Outlook. Your Role Executive & Operations Support Manage executive calendars, meetings, travel, and scheduling. Prepare meeting agendas, reports, and presentation materials. Track operational initiatives, assignments, and follow‑up items. Support executive reporting and special projects. Construction & Operations Administration Coordinate meetings with internal teams, vendors, and subcontractors. Distribute operational reports and company communications. Review administrative documents for completeness and maintain tracking logs. Support payroll allocations, records management, and departmental initiatives. Human Resources & Employee Support Coordinate interviews, onboarding activities, and employee travel. Manage inventory of company apparel, PPE, and employee equipment. Process PTO requests and assist with employee engagement events. Project & Systems Support Maintain project documentation, compliance records, and tracking logs. Provide administrative support within Procore and other business systems. Track software licenses, subscriptions, and user access. Office Administration Serve as the primary front desk contact for visitors and incoming calls. Coordinate conference rooms, office meetings, and workplace logistics. Manage office, kitchen, and supply inventories while maintaining an organized office environment. General Administrative Support Assist with company meetings, events, data entry, filing, and miscellaneous administrative projects. Provide cross‑functional support and collaborate with team members to achieve organizational goals. Background Checks and Screenings Candidates should be prepared to undergo a background check and complete a 4‑panel drug screening. Depending on the position, the background check may involve professional reference checks, credit checks, county and nationwide criminal history reviews, social media screenings, as well as education, certification, and employment verifications. We Are an Equal Opportunity Employer & Affimative Action Employer We are a proud Equal Opportunity Employer and are dedicated to fostering an inclusive workplace. We celebrate diversity and are committed to creating an environment where all employees are respected, treated fairly, and given equal opportunities to thrive. We encourage applicants of all races, colors, religions, genders, sexual orientations, gender identities or expressions, national origins, ages, disabilities, veteran status, and all other characteristics to apply. Our commitment to equality, respect, and inclusivity means we strive to reflect the communities we serve and welcome the unique contributions that come from diverse perspectives. #J-18808-Ljbffr