Executive Assistant

Executive Assistant | Bellevue, WA

About American Capital Group

Founded in Bellevue, Washington in 1987, American Capital Group stands proud as a leader in real estate development. With over three decades of dedicated service, our expertise shines in the realm of multifamily community development. To date, we have crafted over 100 multifamily properties across twelve states, managing 25+ of these properties in four Western states.

Our success stems from our comprehensive approach. We handle every aspect of real estate development in-house, encompassing Acquisitions, Development, Architectural Design and Engineering, Construction Management, Property Management, and Asset Management. This integrated strategy has solidified our position as an industry trailblazer.

At ACG, our teams leverage modern technology and AI tools to automate routine work, surface insights faster, and free up time for high-impact, human problem-solving. Through AI and other technology, we have been able to reduce the times our teams spend in tracking and reporting, coordination, management of documentation, and internal process support. We don't replace people with technology - we use AI as a smart assistant so our teams can collaborate better, make data-informed decisions, and focus on the work that matters most. We are looking for people who are curious and innovative, excited to experiment with new tools, and passionate about using technology to drive our company forward.

For a deeper insight into our journey and achievements, we invite you to explore our website.

Position Overview

• Schedule - Monday through Friday 7am to 4pm - Flexibility to work additional hours may be required to meet company/project needs.
• On-Site Requirement: This position requires physical presence at our corporate office during office hours.
• Compensation Package-
  • $36.06 to $38.46 / Hour
  • The above compensation is a range. Offers are made based upon a candidate's experience and the geographical location of this position.

What We Offer

• Competitive starting wages (listed above).
• A company-wide commitment to diversity and inclusion.
• A positive work environment where employee's contributions are valued.
• A fun culture with team building activities and events.
• Competitive medical, dental, and vision benefits. Employer pays 85% of employee's premium.
• 401k contribution opportunity with an annual company match.
• Paid sick leave accrual equivalent to 1.33 hours for every 30 hours worked (~11 days per year).
• Paid vacation starting at three weeks and increasing with tenure.
• 13 paid holidays, including 2 personal holidays of your choice.
• Comprehensive training programs and development opportunities.

What We're Looking For

• High school diploma or GED required.
• Associate or bachelor's degree in related field highly preferred.
• 2 - 4 years in executive/administrative support required, highly preferred if experience is in related field.
• Experience in Construction/General Contracting Industry highly preferred.
• Experience with Procore preferred.
• Customer service experience required.
• Demonstrates exceptional attention to detail and organizational abilities.
• Proficient in effective communication and teamwork.
• Maintains a positive outlook and embraces a collaborative team approach.
• Shows responsibility and takes pride in their work.
• Fluent in English, with strong reading, speaking, and writing skills.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.

Your Role

1. Executive & Operations Support

• Manage executive calendars, meetings, travel, and scheduling.
• Prepare meeting agendas, reports, and presentation materials.
• Track operational initiatives, assignments, and follow-up items.
• Support executive reporting and special projects.

1. Construction & Operations Administration

• Coordinate meetings with internal teams, vendors, and subcontractors.
• Distribute operational reports and company communications.
• Review administrative documents for completeness and maintain tracking logs.
• Support payroll allocations, records management, and departmental initiatives.

1. Human Resources & Employee Support

• Coordinate interviews, onboarding activities, and employee travel.
• Manage inventory of company apparel, PPE, and employee equipment.
• Process PTO requests and assist with employee engagement events.

1. Project & Systems Support

• Maintain project documentation, compliance records, and tracking logs.
• Provide administrative support within Procore and other business systems.
• Track software licenses, subscriptions, and user access.

1. Office Administration

• Serve as the primary front desk contact for visitors and incoming calls.
• Coordinate conference rooms, office meetings, and workplace logistics.
• Manage office, kitchen, and supply inventories while maintaining an organized office environment.

1. General Administrative Support

• Assist with company meetings, events, data entry, filing, and miscellaneous administrative projects.
• Provide cross-functional support and collaborate with team members to achieve organizational goals.

The responsibilities above are not all-inclusive.

Our Mission & Culture

At American Capital Group, "Our mission is to be an innovator and leader in multifamily housing solutions." To fulfill this mission, we prioritize respect, collaboration, integrity, and transparency. These core principles guide our interactions and decisions, creating a work environment where every voice is heard and valued.

We understand that our employees are the cornerstone of our success, and we foster a culture that encourages teamwork and open communication. Our commitment to integrity and transparency not only shapes the way we do business but also how we support and appreciate our dedicated team members. By nurturing these values and striving to innovate in multifamily housing, we create a stronger, more successful company where everyone has the opportunity to thrive.

Candidate Screening & Interview Process

We encourage all qualified applicants to apply for this position. Candidates should be prepared to complete an online assessment test. After submitting your application, you may be invited to take part in a preliminary virtual interview conducted by a member of our Human Resources team. Those who advance will participate in additional virtual and/or on-site interviews with the Hiring Manager(s).

Background Checks and Screenings

Candidates should be prepared to undergo a background check and complete a 4-panel drug screening. Depending on the position, the background check may involve professional reference checks, credit checks, county and nationwide criminal history reviews, social media screenings, as well as education, certification, and employment verifications.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER & AFFIRMATIVE ACTION EMPLOYER

We are a proud Equal Opportunity Employer and are dedicated to fostering an inclusive workplace. We celebrate diversity and are committed to creating an environment where all employees are respected, treated fairly, and given equal opportunities to thrive. We encourage applicants of all races, colors, religions, genders, sexual orientations, gender identities or expressions, national origins, ages, disabilities, veteran status, and all other characteristics to apply. Our commitment to equality, respect, and inclusivity means we strive to reflect the communities we serve and welcome the unique contributions that come from diverse perspectives.