Administrative Assistant

Responsibilities

Job Summary: Provides administrative support to MWT leadership, management, a department, and / or division or business unit.

Key Responsibilities & Essential Functions:

• Performs clerical duties such as filing, typing and copying documents.
• Audits partner payroll hours, monitor region-specific reports, resolve discrepancies, and communicate corrections to Payroll.
• Processes new hire data, profile changes, and HR/payroll transactions; maintain accurate partner rosters, term trackers, and digital files.
• Manages new hire and transfer onboarding, schedule training, and ensures smooth integration for locations without a CCA.
• Codes, verifies, submits, and tracks invoices; reconciles corporate card expenses, arranges travel and obtains leader approvals when required.
• Oversee ordering, inventory, and distribution of office supplies, uniforms and mail; ensure compliance with allowance guidelines.
• Reports and tracks facility issues and coordinate office equipment repairs to maintain efficiency.
• Coordinates meetings, celebrations, and regional events; manage bulletin boards, compliance signage, and location communications.
• Provides Partners with policy, benefits, and job posting information; greets visitors, manages tours where applicable, and supports leaders with inquiries.
• Monitors training and safety compliance for applicable locations.
• Prepares, compiles, and analyzes complex documents, reports, and presentations that reflect the leader's style, align with H-E-B's culture, and are tailored to the specific situation.

The responsibilities and essential functions outlined above describe the general nature and level of work assigned to this position. This is not an exhaustive list of all duties, responsibilities, and skills required. Duties and responsibilities may be modified at any time based on business needs. Employees may be required to perform other job-related tasks as requested by their supervisor, subject to reasonable accommodations.

Qualifications & Key Requirements:

Intermediate support individual contributor position performing administrative or specialized tasks in support of daily business activities.

Works under moderate supervision on mostly routine tasks but may deviate from or interpret standard procedures based on knowledge gained through learned experience.

Work Experience:

• 2+ years of experience in an office environment - Required

Knowledge/Skills/Abilities:

• Solid knowledge of MS Office Suite and the operation / maintenance of office equipment (e.g., copiers / printers, fax machines, conference room audio / video equipment, etc.) - Required
• Good verbal and written communication skills including but not limited to proper use of grammar, spelling, and punctuation - Required
• Attention to detail with ability to organize and prioritize, handle multiple tasks simultaneously in a fast-paced work environment, and work well and remain composed in stressful situations - Required
• Ability to exercise sound judgment and decision making, employ reasoning skills within scope of established practices / policies, and act without direction unless issues arise outside of known precedent - Required
• Self-motivated, professional, and conscientious - Required

Education:

• A related degree or comparable formal training, certification, or work experience - Required

Licenses/Certifications:

Physical Demands & Working Conditions:

• Function in a fast-paced, retail and office environment
• Travel by car or plane with overnight stays
• Occasionally lift up to 50 lbs (e.g., box of copy paper)
• Work extended hours and/or rotating schedules

The work environment characteristics described here are representative of those a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Last revised: 3/9/2026