Administrative Assistant II

Posting Information

Posting Information


Posting Number
2026658


Posting/Functional Title
Administrative Assistant II


University Pay Plan Title
Administrative Assistant II


Location
Round Rock


Department
St. David's School of Nursing


Recruitment Type
Open Recruiting


Job Type
Full-Time


Funding Source
Permanent


Monthly Salary
$3,255.00 - $3,262.01


Job Category
Non-Exempt


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school graduate or GED.
• A minimum of two (2) years of office experience within an academic setting.
• Administrative experience in a school, office, or university setting.
• Experience using independent problem-solving and decision-making skills.
• Experience using strong interpersonal and communication skills with the ability to work and communicate effectively
• Experience using Microsoft Word, Excel, and PowerPoint.
• Experience working with document scanning and electronic documents.
• Experience using strong organizational skills that demonstrated the ability to prioritize work assignments.

Preferred Qualifications

• Three years of previous administrative experience in higher education and/or an Associate's or Bachelor's Degree.
• Experience in a higher education setting with college admissions processing and/or prospective student advising office experience.
• Knowledge of student recordkeeping.
• Prior work in a nursing academic setting and experience working with college students
• Familiarity with the Family Educational Rights and Privacy Act (FERPA) & the Texas Board of Nursing.
• Experience using computer programs and student information systems such as Banner, Logi Reporting Systems, Degree Works, NursingCAS, Canvas, Canva, and Qualtrics.

Job Description


This position provides advanced administrative support to the St. David's School of Nursing and carries out assignments primarily associated with Nursing's Admission and Retention Office. This position involves significant interaction with current and prospective BSN students, SON faculty, and the general public.

Job Duties

JOB OVERVIEW:
This position provides advanced administrative support to the St. David's School of Nursing and carries out assignments primarily associated with Nursing's Admission and Retention Office.

JOB DUTIES:

• Serves as the initial point of contact for the St. David's School of Nursing, including responding to in-person inquiries, monitoring main phone lines, and managing the School of Nursing email account. Responsibilities also include retrieving, sorting, and distributing mail to faculty and staff, as well as coordinating package deliveries.
• Provides professional, welcoming, and customer-focused assistance to prospective and current students, as well as visitors.
• Assists with the processing of undergraduate nursing applications within the NursingCAS system. Duties include collecting and reviewing application documents, creating and maintaining applicant and student records, generating data reports, and entering and verifying information within database systems to ensure accuracy. Coordinates submission of applicant information to the Texas Board of Nursing to initiate criminal background checks. Processes application fees, including receipt preparation and deposit, and prepares official correspondence for applicants and enrolled students using a mail merge system.
• Supports the Admissions and Retention Suite by monitoring inventory, ordering supplies, and facilitating operational requests for Admissions and Retention staff.
• Contributes to Nursing Student Success initiatives by supporting retention and recruitment efforts, including student engagement activities, walk-in support, and resource coordination. Assists with recruitment events (e.g., Discover TXST Round Rock and Bobcat Days), student registration and advising processes, and the planning and coordination of New Student Orientation each fall semester.
• Maintains and updates the BSN website, forms, student handbook, and program resources for prospective students. Develops and manages multiple Canvas sites.
• Coordinates room scheduling within the Nursing building, assists with event logistics as needed, and submits AIMS requests for building maintenance and service needs.
• Provides support for special projects as assigned by the BSN Admissions & Retention Coordinator and performs other duties as required.

Additional Information to Applicants

Job Open Date
07/13/2026


Job Close Date (posting closes at midnight)

Open Until Filled
Yes


Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday


Normal Work Hours Start
8:00AM


Normal Work Hours End
5:00PM


Posting Notices

Legal and Required Notices


Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?


Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.

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