AP/AR/Billing Specialist

Job Description

Job Description

We are looking for an AP/AR/Billing Specialist to manage a broad range of accounting operations in Bellevue, Washington. This position is well suited for someone who can confidently oversee payables, receivables, invoicing, and reconciliations with strong attention to accuracy and follow-through. The ideal candidate brings a self-directed approach, communicates effectively with vendors and internal partners, and thrives in a collaborative environment that values teamwork and balance.

Responsibilities:

• Oversee the full cycle of accounts payable activities, including reviewing invoices, entering data accurately, and coordinating timely payments.

• Manage accounts receivable processes by tracking outstanding balances, applying payments, and following up on open items as needed.

• Prepare and distribute billing in a timely manner, ensuring invoices are accurate, complete, and aligned with client or matter-specific requirements.

• Perform regular account reconciliations to resolve discrepancies and maintain reliable financial records.

• Maintain vendor relationships by responding to questions, addressing payment issues, and ensuring supporting documentation is properly organized.

• Assist with year-end reporting tasks, including preparing and processing Form 1099 documentation in compliance with applicable guidelines.

• Support tax-related filings and other routine accounting obligations with a high level of independence and accountability.

• Use QuickBooks and related accounting tools to record transactions, update financial information, and produce organized documentation.

• Contribute to specialized accounting activities within a legal or client services setting, including work that may involve trust-related records or attorney billing support.

The salary range for this position is $85,000 to $95,000.

Benefits:

Medical/Dental/Vision - 100% paid for employee

401k

2 weeks PTO

11 paid holidays

• Previous experience in accounts payable, accounts receivable, billing, and general accounting support is required.
• Background in a legal firm or services environment with strong attention to detail is strongly preferred.
• Familiarity with trust accounting concepts and attorney billing practices is highly valued.
• Proficiency with QuickBooks and strong data entry accuracy are necessary for success in this role.
• Experience preparing reconciliations, processing invoices, and handling Form 1099 reporting is expected.
• Ability to work independently and take ownership of a standalone accounting function with limited supervision.
• Strong attention to detail, sound organizational skills, and a proactive communication style are essential.
• Reliability and a collaborative attitude are important for aligning with the team culture.