Administrative Assistant I

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location


Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary


Performs a variety of administrative functions on behalf of the department that may include receiving and returning calls, greeting visitors, responding to emails, scheduling appointments, and providing general information to the University and public. Generates reports, handles multiple projects, prepares and monitors invoices and expense reports, prepares agendas and assists with record keeping. Operates various office machines.

Sponsorship is not available for this position.


Responsibilities

• Answers phone line, greets visitors, and collates and distributes mail.
• Schedules appointments, meetings, and reservations.
• Organizes and maintains files and databases in a confidential manner.
• Coordinates maintenance of office equipment and orders supplies.
• Monitors budgets and prepares purchase requests.
• Performs other duties as assigned.

Required Qualifications

• Associate's degree in Education, Business Administration, or a related field.
• One year of experience in administrative support.
• One year of experience using Microsoft Office, Word, Excel, and PowerPoint.

Preferred Qualifications

• Bachelor's degree with administrative experience.

Proposed Salary


Salary is commensurate with education and experience.


Required Documents to Attach


Cover letter.

Resume.

Unofficial transcripts.

A list of at least 3 professional references with their contact information.


Knowledge, Skills, & Abilities



Knowledge

• Knowledge of computer software systems like Banner and Microsoft Office.
• Knowledge of general office practices and procedures.
• Knowledge of University policies and procedures.

Skills

• Skilled in customer service.
• Skilled in written and verbal communication.
• Skilled in organization and time management.

Abilities

• Ability to maintain confidentiality.
• Ability to think critically.
• Ability to work collaboratively.

Contact Information


For more information or questions about a job posting, please contact the Office of Human Resources at View phone number on click.appcast.io, or by email at View email address on click.appcast.io. For technical support, please call the USG Service Desk at View phone number on click.appcast.io, or by email at View email address on click.appcast.io.

USG Core Values


The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values


Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment


All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity


Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at View phone number on click.appcast.io. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at View phone number on click.appcast.io.