Office Manager

Position Type:
Secretarial/Clerical

Date Posted:
3/6/2026

Location:
Alice Coachman Elementary


POSITION ANNOUNCEMENT


March 6, 2026

POSITION: Office Manager

LOCATION: Alice Coachman Elementary School

JOB SUMMARY:
The Dougherty County School System is seeking an office manager to join our roster of experienced, motivated, and effective professionals. The Office Manager serves as the operational hub of the school, ensuring the efficient and professional functioning of the front office and administrative systems. This position provides high-level administrative and operational support to the principal, staff, students, families, and district departments. The Office Manager coordinates daily office operations, manages communication and records, supports financial processes, and maintains a welcoming and organized environment that reflects the school's commitment to service and excellence. This role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced school environment.

MINIMUM QUALIFICATIONS:

1. Diploma or certificate in Business Office Technology, Business Administration, or a related field; Associate's degree preferred;
2. Two (2) years of clerical or administrative experience, preferably in a school or public service setting;
3. Experience working with sensitive student and personnel information while maintaining confidentiality and professionalism;
4. Proficiency in Microsoft Office Suite, Google Workspace, and office management systems;
5. Strong customer service and interpersonal skills when working with students, families, staff, and community members;
6. Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders;
2. Strong organizational, multitasking, and time management skills in a high-demand environment;
3. Ability to maintain accurate records and manage confidential information in accordance with district policies and federal privacy regulations (FERPA);
4. Proficiency in office technology, student information systems, digital communication tools, and data entry systems;
5. Ability to prioritize tasks, meet deadlines, and manage competing responsibilities effectively;
6. Strong customer service mindset and ability to create a welcoming and supportive environment for students, families, and visitors;
7. Ability to work collaboratively with administrators, teachers, and district personnel while also exercising independent judgment when needed;
8. Demonstrated problem-solving skills and adaptability in a dynamic school setting.

PERFORMANCE RESPONSIBILITIES:

Office Administration

1. Manage day-to-day operations of the front office;
2. Greet and assist students, parents, staff, and visitors;
3. Maintain a welcoming, organized, and professional office environment;
4. Answer phones, route calls, take messages, and respond to inquiries;
5. Maintain office supplies and equipment; place orders as needed.

Communication and Coordination

1. Serve as liaison between the principal, staff, parents, and district personnel;
2. Draft and distribute school communications, notices, and newsletters;
3. Schedule meetings, appointments, and school events;
4. Maintain school calendar and coordinate logistics for events and meetings.

Records and Reporting

1. Maintain accurate student records, including attendance, enrollment, health, and emergency information;
2. Prepare reports and data for school and district use;
3. Assist with registration, withdrawals, and student transfers;
4. Ensure compliance with confidentiality and data privacy policies.

Financial and Budget Support

1. Assist with processing purchase orders, invoices, and reimbursements;
2. Maintain petty cash and school activity funds under district guidelines;
3. Track and reconcile budget expenditures as directed by the principal.

Support to Principal and Staff

1. Coordinate substitute coverage and maintain staff attendance records;
2. Provide administrative support to the principal and other staff members;
3. Performs other such duties needed or assigned by the Supervisor.

WORK/PHYSICAL REQUIREMENTS:

1. Ability to sit, stand, and walk for extended periods in an office or operations setting;
2. Capability to lift and carry materials up to 25 pounds;
3. Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;
4. Ability to move between administrative offices and transportation facilities;
5. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTS TO: Principal


SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide

APPLICATION DEADLINE: Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by March 13, 2026.


INTERESTED APPLICANTS SHOULD APPLY ONLINE.

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

Dougherty County School System uses Frontline Education to manage employment applications online.

About Us:
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (13 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note:
This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.