Development Coordinator

Development Coordinator

The Development Coordinator is an integral member of the USA Triathlon Foundation team, supporting the day-to-day operations, fundraising efforts, donor engagement, and events that advance the Foundation's mission. Working closely with the Chief Development Officer and Senior Manager, Foundation Operations & Donor Engagement, this role provides broad support across nonprofit development, including donor stewardship, gift processing, Salesforce administration, fundraising campaigns, event execution, Foundation Ambassador engagement, Board of Trustees logistics, and donor communications. The ideal candidate is highly organized, proactive, collaborative, and energized by working in a fast-paced environment. They bring strong attention to detail, excellent communication skills, and a genuine passion for sport and the impact that philanthropy can have on athletes and communities. This is an excellent opportunity for an early-career development professional to gain meaningful, hands-on experience across the full spectrum of fundraising and nonprofit operations while building relationships with donors, athletes, volunteers, corporate partners, and leaders within the triathlon community. This position is based at USA Triathlon headquarters in Colorado Springs, Colorado, with occasional travel and weekend work required during peak event periods.

Essential Job Functions

• Donor Database & Gift Administration
• Support meaningful, timely, and personalized donor stewardship throughout the full life-cycle donor relationship.
• Draft donor thank-you letters, emails, impact updates, and other communications in collaboration with the Foundation and Marketing & Communications teams.
• Coordinate donor recognition activities, including milestones, birthdays, community spotlights, and other personalized stewardship opportunities.
• Research prospective donors, corporate partners, and other stakeholders and prepare background briefs for Foundation leadership.
• Support donor engagement campaigns and initiatives that strengthen relationships and demonstrate the impact of philanthropic support.
• Help identify creative opportunities to connect donors with athletes, programs, events, and the broader triathlon community.

• Fundraising Support
• Support the planning and execution of annual giving campaigns, peer-to-peer fundraising initiatives, online giving campaigns, and other fundraising efforts.
• Assist with special fundraising activations, including Youth Giving Day and annual donor thank-you initiatives.
• Monitor fundraising activity and campaign performance in Salesforce and prepare updates for Foundation leadership.
• Collaborate with Foundation staff to identify and develop new fundraising and donor engagement opportunities connected to triathlon events and community programs.
• Provide administrative and operational support for pledge fulfillment and fundraising initiatives.
• Assist with the development and execution of fundraising materials, communications, and donor-facing resources.

• Programs, Events & Community Engagement
• Support the day-to-day operations and engagement of the Foundation Ambassador team, helping create an informed, connected, and engaging experience for volunteers.
• Assist with the planning and execution of Foundation events and donor experiences, including VIP hospitality, training camps, Games hospitality, and the annual Celebration of Sport.
• Help create opportunities that connect athletes and programs with donors through storytelling, impact videos, virtual experiences, and live events.
• Provide lead administrative and logistical support for special Foundation initiatives, including The Alexander Award, coordinating nominations, travel logistics, event details, and video storytelling in collaboration with the Foundation team.
• Support the Foundation's presence at triathlon races, camps, community events, and other strategic opportunities for donor engagement.
• Assist with on-site event logistics and execution, including materials, supplies, registration, hospitality, and donor-facing needs.

• Foundation Operations & Administration
• Provide day-to-day administrative and logistical support across the Foundation team.
• Coordinate scheduling, meeting logistics, invoices, travel arrangements, and expense-report processes.
• Support preparation for biannual Board of Trustees meetings, including scheduling, materials, meeting logistics, and distribution of information.
• Maintain Foundation inventory, merchandise, supplies, and collateral.
• Coordinate packing and shipping of Foundation materials for events and activations.
• Support the Chief Development Officer with donor meeting scheduling, call reports, expense management, and special stewardship needs.
• Maintain organized records and processes that support efficient Foundation operations.

• Marketing & Communications
• Collaborate with USA Triathlon Marketing & Communications to develop and execute email campaigns that drive donor and community engagement.
• Support the creation and maintenance of Foundation content across social media and the Foundation website.
• Develop and coordinate creative and promotional materials for digital, print, and event use.
• Help identify and leverage races, camps, community programs, and other USA Triathlon events as opportunities for donor storytelling and engagement.
• Work with athletes, coaches, donors, and Foundation partners to help tell compelling stories that demonstrate the impact of philanthropy.

First-Year Success Measures

• Develop strong proficiency in Salesforce, including gift entry, reporting, donor segmentation, data management, and basic database administration.
• Independently manage the Foundation's donor acknowledgment process, ensuring gifts receive timely, accurate, and personalized recognition.
• Successfully coordinate logistics for at least one Foundation event or program from planning through execution, in partnership with the Senior Manager, Foundation Operations & Donor Engagement.
• Provide meaningful support for the successful execution of an annual giving campaign in collaboration with the Senior Manager, Annual Leadership Giving.
• Establish strong working relationships with Foundation Ambassadors, athletes, donors, volunteers, and internal partners.
• Demonstrate the ability to independently draft high-quality donor communications, including thank-you letters, emails, impact updates, and stewardship materials.
• Contribute to quarterly reporting on donor engagement, fundraising activity, campaign performance, and stewardship efforts.
• Develop a strong understanding of nonprofit fundraising principles, donor stewardship, and Foundation operations.
• Identify and propose at least one new or improved approach to donor engagement, fundraising, communications, or event experiences.
• Demonstrate increasing ownership of projects and the ability to manage competing priorities with minimal supervision.

Requirements

• At least one year of relevant professional experience in nonprofit development, fundraising, events, marketing, communications, or a related field.
• Demonstrated interest in the Olympic and Paralympic movement and a passion for sport, preferably triathlon or swimming, cycling, or running.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to travel and work occasional evenings and weekends, particularly during peak event season.
• Must be legally authorized to work in the United States without employer sponsorship.

• Bachelor's degree or equivalent combination of education and relevant experience in nonprofit management, business, marketing, communications, sports management, or a related field.
• Professional experience in nonprofit fundraising or development.
• Experience in endurance sports, Olympic/Paralympic sport, or the broader sports industry.
• Experience with donor engagement, online fundraising, or peer-to-peer fundraising platforms.
• Experience with Salesforce or another nonprofit CRM.
• Comfort with public speaking, group facilitation, or presenting to small groups.
• Experience using Canva, Adobe Creative Suite, or other design and content-creation platforms.
• Familiarity with nonprofit financial processes, expense tracking, or budget management.

• Exceptional attention to detail and strong organizational and time-management skills.
• Proactive, self-motivated approach with the ability to take ownership of projects and follow through.
• Strong interpersonal skills and the ability to build positive relationships with donors, athletes, volunteers, colleagues, and external partners.
• Excellent written communication skills and the ability to adapt messaging for different audiences.
• Ability to handle sensitive donor information with professionalism and discretion.
• Collaborative team member who enjoys working across departments and functions.
• Creative problem-solver who brings ideas and solutions to donor engagement, fundraising, events, and communications.
• Strong customer-service mindset with a genuine desire to serve athletes, donors, volunteers, and the triathlon community.
• Ability to work independently while knowing when to seek direction or collaborate with others.