Legal Secretary (Public Defender)

Position Summary Works under an assigned supervisor to perform legal clerical work requiring specialized knowledge of legal documents and processes and the application of established instructions, rules, regulations, precedents, and procedures pertaining to legal activities within the Public Defender Office. Four (4) years of experience performing clerical, data entry, or data processing work; High school diploma or possess a GED; Three (3) years of experience performing secretarial/clerical duties in a legal environment; PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE REQUIRED. Types motions, orders, briefs, and other legal documents. Initiates and composes standardized legal forms routinely needed for specific legal actions. Accepts service of legal documents, reviews for correct form and timeliness, annotates case files, and status records to reflect receipt and due date for response or other actions required. Sets reminders for attorneys of court appearances and deadlines for submitting various actions or documents. Opens, maintains and closes out case files or systems of legal records, annotates indices and status records, compiles workload and status reports, and locates and abstracts from files and records. Maintains the confidentiality and proper organization of legal records, including preparing documents for secure disposal in accordance with established retention and shredding procedures. Provides clerical coverage and assistance to other legal secretaries and office teams as operational needs and workload demands. Knowledge of legal terminology and operation. Knowledge of office functions and responsibilities and their relation to the County Government’s operation. Knowledge of office routine and administrative procedures. Knowledge of recording dictation and transcribing from notes or recordings involving legal terms. Knowledge of Microsoft Windows. Shelby County Resident Disclaimer All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.