Calallen Middle School Attendance Clerk (201 days)

Middle School Attendance Clerk

Maintains attendance records and works to create a pleasant, helpful atmosphere for the staff, students, parents, and visitors.

Essential Duties and Responsibilities

• Makes and receives telephone calls, takes messages, and routes calls.
• Enters all student attendance records into a computer on a daily basis.
• Responds to inquiries from students, teachers, and parents regarding attendance rules and absences. Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required.
• Works with probation officer and police liaison officer.
• Admits late students and maintains records of their tardiness.
• Maintains all incoming statements to the school nurse regarding doctors' appointments.
• Oversees student "sign out" process and maintains records of student absence due to appointments. Types, prepares, distributes, and files records, reports, and correspondence which are related to attendance.
• Operates standard office equipment, e.g., computer (data entry), typewriter, telephone, calculator, and copy machines and phone master.
• Prepares verification forms for teachers for one-period absences.
• Prepares computerized attendance sheets. Maintains regular attendance.

Supervisory Responsibilities

• May occasionally supervise students.

Qualification Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or general education degree (GED). Previous office experience preferred.

Certificates, Licenses, Registrations

Language Skills

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write simple correspondence and routine reports.
• Ability to present information and respond to questions from administrators, teachers, students, parents, and secretaries.
• Ability to communicate using correct grammar. Ability to communicate clearly and concisely in both oral and written form.

Mathematical Skills

• Ability to add and subtract two-digit numbers and to multiply and divide in all units of measure, using whole numbers and common fractions.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to apply common sense understanding to carry out detailed written and/or oral instructions.

Other Skills and Abilities

• Ability to operate personal and mainframe computers and related software. Ability to develop effective working relationships with students, staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all related corporation policies and state requirements.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is required to lift and pull or push articles up to 50 pounds. He/she sits most of the time but must walk frequently and, at times, stand.
• The employee is required to reach with his/her hands and continuously to repeat the same hand, arm, or finger motion many times as in typing.
• Manual and finger dexterity are essential to the job. He/she is constantly working to meet deadlines with severe time restraints.
• He/she must see and read fine print such as typed or handwritten materials and have good depth perception (fine muscle control).
• The employee must, also, be able to hear conversation in a noisy environment and to communicate clearly and concisely through speech.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress