ADMINISTRATION GENERALIST 2

ADMINISTRATION GENERALIST 2

Location:

Newport News, Virginia, United States

Date: Mar 5, 2026

Req ID: 45797

Team: O41 PLANT ENGR

Entity: Newport News Shipbuilding

US Citizenship Required for this Position: Yes

Full-Time

Shift: 1st

Relocation: No relocation assistance available

Virtual/Telework Opportunity: No - Not eligible for telework

Travel Requirement: No

Clearance Required: No - Clearance Not Required to Start

Meet HII’s Newport News Shipbuilding

With more than 25,000 employees – including third-, fourth- and even fifth-generation shipbuilders – HII’s Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We’re the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. Anchored in our rich, 135-year history, we collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you.

The Role

Represents organizational unit on administrative matters. Recommends, interprets, and/or implements company and internal administrative policies and procedures. Performs as a generalist a combination of administrative tasks in such functional areas as finance, human resources, purchasing, research and development. May prepare budgeting, project scheduling, and statistical reports as required.

Specific to this position:

• Provide office management support, including calendar coordination, meeting logistics, administrative coordination, ensuring smooth workflow across leadership and team members

• e-procurement supply ordering and PO processing, including creation, tracking, and reconciliation of purchase orders in alignment with company procedures

• Coordinate with vendors and internal teams on procurement requests Financial and invoice Discrepancy

• Oversee invoice management, including submission, tracking, follow-ups, and resolving discrepancies with vendors and finance teams

• Support financial auditing activities by maintaining accurate documentation, organizing records, and assisting with data validation

• Create and maintain executive level financial presentations and reporting materials for leadership reviews, including dashboards, summaries, and forecast visuals

• Assist with data collection, financial tracking, and forecasting support to monitor budgets, spending trends, and project-related costs

• Provide project coordination support, including tracking action items, deliverables and timelines

• Facilitate cross-functional communication between program teams, finance, procurement, and leadership stakeholders

• Maintain organized digital and physical records to support compliance, reporting, and operational continuity

Must Have

Bachelor's Degree and 3 years of relevant exempt experience; Master’s Degree and 1 years of relevant professional experience

One of the following may be used as equivalent to Bachelor's Degree to meet minimum qualifications:

• NNS Apprentice School graduate

• Navy Nuclear Power School (NNPS) graduate

• Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience

• Military Paygrade E-5 or above military experience

• High School/GED and 4 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant exempt experience

• High School/GED and 8 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant non-exempt experience

Nice to Have

• Experience supporting project in a fast-paced environment

• Working knowledge of financial tracking, budgeting support, cost analysis, Power Bi or PPM

• Familiarity with procurement systems, PO lifecycle management, and vendor coordination

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Proactive problem-solving mindset with high attention to detail

• Comfortable working independently while supporting cross-functional teams

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII’s diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Working at HII is more than a job - it’s an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

Additionally, you may also call View phone number on click.appcast.io for assistance. Press #2 for Newport News Shipbuilding.

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