Medical Office Administrator

Description & Requirements

Medical Office Administrator


As a Medical Office Administrator, you'll be at the frontline of day-to-day support for patient scheduling operations, ensuring excellent communication between patients, providers, and medical staff. You will serve as the first point of contact for patients scheduling appointments, confirming visits, collecting details, and helping patients understand their responsibility prior to care. If you thrive in a detail-oriented environment and want to make a meaningful impact on others' lives, we'd love to meet you.


Best-in-Class Benefits and Culture:

We value our employees' time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Well-being and work-life balance: Paid time off

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.


To thrive as a Medical Office Administrator, you should have:

• High school diploma or equivalent required.
• 5+ years of experience in a medical office setting.
• Medical terminology and coding experience.
• Microsoft Office (Outlook, Word, Excel) experience required.
• Solid problem-solving, communication, organization, and time-management skills with strong attention to detail.
• Ability to multitask and work effectively in both independent and team environments.

Your responsibilities as the Medical Office Administrator will include:

• Manage front office operations by answering incoming calls, directing inquiries, scheduling appointments, and maintaining accurate patient records within EMR systems.
• Coordinate patient scheduling activities, including new patient intake, referrals, testing appointments, follow-up visits, and appointment changes while ensuring timely communication with patients and clinical staff.
• Maintain office scheduling templates and support clinic operations by coordinating physician schedules, meetings, testing, rounding, and call coverage.
• Prepare and manage correspondence, documentation, and referral records while ensuring compliance with patient confidentiality policies and office procedures.
• Support patient care coordination by communicating test preparation instructions, verifying scheduling requirements, and collaborating with care teams to ensure patients are cleared for procedures and follow-up care.

Ready to Join a Mission That Moves Science Forward?

Bring your precision, curiosity, and drive to our team-apply now and become an essential force behind breakthrough patient care. Your next career leap starts here.


We anticipate that the application window will close in 30 days.


We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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