Accounts Payable Associate

Job Description

Job Description

Primary Functions :

·        Charge expenses to accounts and cost centers by analyzing invoice/expense reports;

·        Review and utilization of AP aging to schedule processing;

·        Review purchase orders, contracts, invoices, or payment discrepancies when necessary;

·        Reconcile monthly vendor statements as necessary;

·        Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;

·        Process reoccurring payments to utility companies and vendors on a timely schedule;

·        Ensure required documentation is obtained for new vendor setup;

·        Research identify, and analyze discrepancies and troubleshoot to resolve;

·        Maintain historical records by scanning and filing documents;

·        Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;

·        Must maintain all companies’ information confidential;

·        Heavy volume of invoices related to purchase and work orders;

·        Post and review invoices for accuracy and proper authorizations;

·        Utilization of excel to prepare schedules as necessary for expense allocations, etc.

·        Any situation that requires more attention must be reviewed with direct executive team member;

Qualifications

·        Bachelor’s Degree is preferred but not necessary;

·        3+ years of prior AP experience working in property management or real estate is required;

·        Must be highly organized and detail oriented;

·        Track, manage, and adhere to strict deadlines;

·        Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;

·        Must be able to handle a high volume of transactions daily and work at a fast pace;

·        Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;

·        Must be a team player with excellent interpersonal skills;

·        Must provide excellent client service to vendors, managers, other departments, and executive staff members.

·        Must have reliable mode of transportation;