House Manager & Family Assistant with Meal Prep Support

House Manager & Family Assistant with Meal Prep Support

Location: Portland Heights, Portland, OR 97201

Employment Type: Part-Time | 10–15 hours per week

Schedule: 2–3 days per week | Flexible Monday–Friday between 12:00 PM–4:00 PM

Compensation: $33–$40 per hour/ based on experience

Start Date: ASAP | Mid-August

Requirements

• Maintain a smoke-free environment and Fragrance-free; no scented personal care products, detergents, or products used in the home
• CPR and First Aid certified, or willing to obtain prior to start
• Reliable personal transportation (mileage reimbursement provided for work related tasks)
• Comfortable with pets (2 hypoallergenic cats and maybe a future dog)
• Must be authorized to work in the United States

About Our Family

We are a warm, thoughtful, and mindful family of four who recently settled into our dream home in Portland Heights after a year of transition. Our home is filled with the joyful energy of our two young daughters (ages 3 and 5), two sweet hypoallergenic cats, and possibly a rescue dog joining our family. While life is active, we're intentional about creating a home that feels calm, grounded, and nurturing—a place where everyone can take a deep breath at the end of the day.

Our family values simplicity, kindness, and being fully present with one another. We prioritize a screen-free childhood 90% of the time, Montessori-inspired learning, music, time outdoors, and a holistic approach to our life. Food is an important part of our family culture, and you'll often find our kitchen stocked with organic produce, wholesome ingredients, and fresh meals made with care. We believe the environment we create inside our home directly impacts how our family feels, and about everything that comes into our home, from the meals we prepare to the products we use.

Like many families, we've reached a point where we recognize that while we have a clear vision for how we'd like our home to feel, creating and maintaining the systems that support that vision simply isn't our strength. We're not just looking for an extra set of hands—we're looking for a true household partner. Someone who naturally takes ownership, notices what needs attention before we're asked, builds systems that last, and follows projects through to completion. We hope to find someone who can step into the areas that often fall to the bottom of our ever-growing to-do list, creating the kind of consistency and organization that allows our family to breathe a little easier.

At the end of the day, we're not just hiring someone to complete a list of tasks, we're investing in greater peace of mind. We're looking for a trusted professional who takes genuine pride in creating an organized, thoughtfully run home, allowing us to spend less time thinking about what's left to do and more time enjoying family dinners, weekend adventures, and the everyday moments that matter most.

Who You Are / What We're Looking For

You're someone who naturally brings structure, consistency, and follow-through to everything you do. Dependable and highly organized, you take genuine pride in doing what you say you'll do. When you commit to something, you see it through, and you enjoy thinking a few steps ahead: anticipating needs, solving small problems before they become bigger ones, and creating systems that help a household run more smoothly over time.

You have a natural eye for what needs attention. Rather than waiting for direction, you walk into a space, notice what's out of place, and quietly take ownership. Completing projects from beginning to end, creating thoughtful systems, and bringing lasting organization to a home isn't just something you're good at—it's work you genuinely enjoy. Where others see an overwhelming to-do list, you see opportunities to create greater ease, efficiency, and peace of mind. You're resourceful and adaptable, comfortable juggling the evolving needs of a busy household while confidently shifting between daily operations, larger organizational projects, and special initiatives. With a future home remodel on the horizon, you enjoy helping coordinate moving pieces, keeping projects on track, and bringing order through periods of transition and change.

Just as importantly, you understand the balance between professionalism and warmth. You're approachable, kind, and easy to communicate with while naturally respecting healthy boundaries and giving the family the space to simply enjoy being together. While this is first and foremost a household management role, you're genuinely comfortable stepping in to provide occasional backup childcare when needed—whether that's helping with a date night, preparing backpacks and snacks, or spending time with two curious, energetic young girls. Your calm presence, sound judgment, and discretion help foster trust, and you're someone who can be relied upon with complete confidence. Above all, you take pride in quietly supporting a home behind the scenes, creating an environment that feels organized, cared for, and allows the family to focus on what matters most.

Key Responsibilities

Household Organization & Maintenance

• Create, implement, and maintain household organization systems
• Perform daily resets and light tidying: dishes, surfaces, vacuuming high-traffic areas
• Prep the home ahead of weekly cleaner visits
• Manage seasonal swaps for clothing, bedding, and décor
• Coordinate and drop off donations
• Prep the home for play-dates, holidays, and guests
• Handle travel packing and unpacking 
• Maintain indoor plants
• Handle small but important maintenance tasks: batteries, light bulbs, smoke detectors, and similar items

Deep Cleaning & Special Projects

• Tackle organizational projects throughout the home as the family continues to settle in
• Organize and refresh the garage, basement, and entry area
• Clean humidifiers and air purifiers

Inventory & Errands

• Restock pantry, fridge, and household supplies; maintain running supply lists
• Manage household orders and subscriptions (Amazon, Costco, Target, Thrive Market, Chewy)
• Handle returns, dry cleaning, and occasional gift shopping for birthdays and holidays
• Sort mail and manage packages; break down boxes

Meal Support

• Align with family preferences and prepare 2 dinners per week; batch-style or fresh
• Prep healthy after school snacks/lunch fixings for the children
• Wash and prep fresh fruits and vegetables weekly for easy lunches and snacks
• Grocery shop in alignment with the family's dietary preferences: organic, fresh, grass-fed, simple whole-food ingredients 
• Optimize grocery sourcing across Trader Joe's, Thrive Market, and other preferred vendors
• Maintain a tidy and well-organized kitchen (lunchbox and snack boxes ready, water bottles + straws easy to access, containers + lids organized, etc.) 

Laundry & Linens

• Wash, dry, fold, and put away full family laundry
• Steam garments and provide special care as needed (not often)
• Manage linen and towel rotation
• Keep the laundry area tidy and well-stocked

Pet Care

• Schedule vet and grooming appointments for all pets
• Maintain pet supplies via Chewy subscription

Vehicle Upkeep

• Clean and organize family vehicles as needed
• Track vehicle registration and insurance

Family Support

• Provide light backup childcare for occasional date nights or day dates
• Prep + maintain playroom; various toys and crafts on rotation and restocked, activities prepped from various craft/activity books picked out by the kids for us to do as a family after school 

Vendor & Property Oversight

• Support and collaborate on household projects
• Assist with contractor coordination during the upcoming kitchen remodel
• Manage and tidy outdoor spaces: reset outdoor toys, mud kitchen area, and patio as needed

Administrative & Personal Assistant Support

• Manage the household calendar and coordinate family appointments (medical, dental, personal)
• Support travel planning and logistics
• Coordinate events and special occasions

How to Apply

Please submit the following:

• A short intro letter telling us a bit about yourself and why this role resonates with you
• An updated resume
• 3 professional references with contact information

Please note that this role requires a background check.

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