Operations Coordinator

We are looking for an Operations Coordinator to support the daily administrative and operational needs of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who enjoys creating structure, keeping schedules organized, and ensuring both staff and patients have a smooth experience. The person in this role will help maintain efficient office workflows, support front-desk and scheduling activities, and contribute to process improvements that strengthen overall clinic performance.Responsibilities:• Oversee day-to-day clinic coordination to help maintain an organized, efficient, and timely workflow across the office.• Review daily task tracking and follow up with team members to ensure assignments are completed accurately and within expected timeframes.• Identify operational bottlenecks and recommend practical improvements that enhance consistency, efficiency, and service quality.• Support the rollout of updated procedures and monitor adherence to established workflows and office standards.• Respond to patient and client inquiries promptly, stepping in directly when needed to help maintain strong service levels.• Monitor appointment schedules to resolve conflicts, prevent duplicate bookings, and confirm patients are scheduled appropriately throughout their care plans.• Assist the front office with charge verification and related administrative support to help ensure service records are accurate.• Maintain tracking documents for revenue, patient activity, and lead information while also managing office supply inventory and reordering as needed.• Coordinate basic team activities, including setting daily priorities, checking progress, and assisting with onboarding paperwork and training steps for new staff.• Provide logistical and administrative support for community workshops and assist with light editing coordination for digital content such as videos or podcasts.