Field Operations Coordinator

Field Operations CoordinatorCosta Mesa, CAAt JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company's long-term success.Role OverviewThe Field Operations Coordinator supports the operational execution of projects across the Florida region, ensuring consistency, accuracy, and efficiency across field and system processes.Partnering closely with the Director of Field Operations, Director of Project Management, and project teams, this role is responsible for maintaining project data integrity, supporting field operations, and ensuring adherence to JRM's operational standards from project setup through closeout.Key ResponsibilitiesProvide direct administrative and operational support to the Director of Field OperationsPartner with field leadership to ensure alignment with operational standards and project execution prioritiesOrganize and document project kickoff meetings for upcoming projectsReview and approve new project entries within JRM systems to ensure complete and accurate setupOwn project setup and data integrity within systems throughout the project lifecycleEnter and maintain project team changes within Project Creator, as directedSet up Day 2 and Maintenance job numbers as requiredServe as the Florida Procore AdministratorSet up new projects upon issuance of job numbersUpload initial drawings and establish project teamsMaintain and update directory contacts, including subcontractors, vendors, clients, and design teamsAssign and manage appropriate permissions across all project stakeholdersUpload and manage project documentation as requestedProvide training and support to Project Managers and APMs on ProcoreDistribute documentation retention forms for closed projectsReview weekly superintendent compliance with JRM operational standards, including:Daily logsSubcontractor meeting minutesOpen and hot items listsLook-ahead schedulesDumpster ticketsOSR logsReport deficiencies and trends to the Director of Field Operations and Director of Project ManagementManage Florida jobsite material orders, including:Receiving and confirming approvalsPlacing orders with approved vendors (Colony, Amazon, United Rentals, etc.)Verifying invoices against orders and coding for processingMaintain jobsite inventory logs in coordination with SuperintendentsCoordinate printing requests for project teamsManage mini container scheduling and ticket trackingReview and process JRM South in-house laborer timesheetsCoordinate scheduling of Pacesetter laborVerify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approvedSupport project teams in driving project completion and issuance of punch list completion letters to clientsMonitor project closeout status and ensure required documentation is completedServe as backup for project controls functions, including material orders, during absencesAll qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.