Executive Assistant and Brand Specialist

Job Type


Full-time

Description

The purpose of this position is to keep the CEO operating in a state of ease and flow across all areas of life - professional, personal, and family. This role exists to anticipate needs, remove obstacles, and create space for the CEO to focus on high-value priorities.


The Executive Assistant and Brand Specialist ensures seamless integration between home, work, and the CEO's other ventures - managing scheduling, logistics, property coordination, and special projects with discretion, foresight, and excellence.


Requirements

Position Summary


The Executive Assistant and Brand Specialist is a polished, proactive professional who serves as the CEO's right hand, orchestrating her day-to-day operations with precision and care. This individual manages the CEO's full calendars and inboxes , coordinates personal and household items, maintains updates and creates brand assets for the business and ensures that all moving parts - personal or professional - stay aligned.


This role blends the skill of an executive-level assistant, the discretion of a trusted personal manager, creativity for brand execution and the calm of a concierge. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in creating order, balance, and flow behind the scenes.


Position Accountabilities

1. Calendar, Inboxes & Coordination (20%)

• Own and manage the CEO's full calendars and inboxes - integrating business, personal, and family commitments.
• Proactively identify and resolve scheduling conflicts.
• Triage incoming messages, flag priorities, and draft responses when appropriate.
• Act as a liaison between the CEO's household, business teams, and external contacts to ensure smooth communication.
• Maintain strict confidentiality in all correspondence and communications.

2. Household & Lifestyle Management (20%)

• Manage personal errands, household organization, and wellness or appointment scheduling.
• Coordinate memberships, reservations, family travel, and other personal logistics.
• Handle pet-related needs, including scheduling vet visits, grooming, or dog sitting and care management.
• Maintain discretion, professionalism, and flexibility in supporting personal and family priorities.

3. Project & Team Support (20%)

• Support the CEO with special projects related to all her businesses and ventures.
• Manage and delegate tasks to contractors, ensuring quality and consistency across workstreams.
• Track progress, maintain documentation, and support follow-through on deliverables.

4. Brand Support (20%)

• Support the CEO with maintaining all brand assets for consistency, messaging and utilization.
• Create content for new innovations and ensure it matches and aligns with brand.
• Manage all contact files - customer, prospect and lead tables. Ensure information is up to date and optimized
• Social support - engage and support all branding initiatives to drive awareness and leads.

5. Event & Experience Planning (20%)

• Plan and coordinate personal gatherings, family celebrations, and small-scale professional events.
• Oversee logistics, guest coordination, vendor management, and event execution.
• Ensure each event reflects the CEO's style and preferences with seamless attention to detail.

Ideal Candidate Profile

• Proven experience supporting a senior executive, entrepreneur, or family office.
• Strong organizational, project management, and communication skills.
• Experience managing contractors, vendors, interns, or virtual assistants.
• High emotional intelligence with the ability to anticipate needs and read situations intuitively.
• Tech-savvy and comfortable managing digital tools for scheduling, communication, and file organization.
• Poised, discreet, and service-oriented with excellent judgment and confidentiality.

Must-Haves

• Demonstrated success managing complex calendars, inboxes, and logistics.
• Strong management and coordination skills across multiple priorities.
• Proven ability to handle personal, professional, and property-related responsibilities with discretion.
• Calm, solution-oriented demeanor under pressure.
• A genuine desire to make life easier for the person you support.