Admin Assistant

Job Description Job Description Administrative Assistant Location: Oakland, CA Schedule: 8-hour workday with every other Friday off Position Summary This role supports department operations by relieving leadership of routine administrative tasks, analyzing data, preparing reports, and maintaining confidential records within a public-sector environment. Responsibilities Provide day-to-day administrative and clerical support to executive or management staff Receive, greet, and screen visitors and incoming phone calls; route inquiries appropriately Conduct special studies and prepare administrative, analytical, and operational reports Draft, type, and compose correspondence, reports, and procedural documentation Communicate information related to established programs, policies, and procedures Assist department leadership with administrative problem-solving and procedural matters Analyze programs, workflows, and operating procedures; support the implementation of new processes Independently review and analyze data and prepare supporting materials and recommendations Assist with budget preparation and administrative tracking activities Monitor attendance records and support payroll-related processes, including industrial claims Maintain confidential, operational, and administrative files in compliance with record-retention standards Qualifications High school diploma and completion of general education from an accredited college or university Minimum of 2 years of professional experience providing administrative support to management or executive staff, including data analysis and report preparation Equivalent combinations of education, training, and experience may be considered Bilingual skills in American Sign Language (ASL), Spanish, Mandarin, Cantonese, or Vietnamese are desirable Public administration principles and practices, including basic personnel and fiscal management Office management methods and fundamental accounting practices Administrative procedures, survey techniques, and research methodologies Analyze organizational and operational issues and apply sound judgment Work independently with minimal supervision Communicate effectively in both written and verbal formats, including audio/visual communication where applicable Type a minimum of 55 words per minute (word-processing experience strongly preferred) Handle sensitive and confidential information with discretion and professionalism Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $24.00 to $26.00 per year Search managed by: Savannah Mckillip Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.