Document Coordinator

Document Coordinator

Location: Syracuse, NY

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $30.00 / Hour (USD)
• Shift / Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. [Export-control compliance required. See recruiter for eligibility details.]

Job Summary

The client's GEIS division is currently seeking a Document Coordinator to join the team, based at the Syracuse, NY location. The Document Coordinator is responsible for the administration, control, maintenance, and continuous improvement of the Syracuse, NY site's document management system. This role partners with Operations, Quality, Supply Chain, Engineering, and other functional areas to ensure controlled documents are accurately created, reviewed, approved, distributed, and maintained in accordance with company policies, regulatory requirements, and ISO 9001 standards. The Document Coordinator serves as the primary administrator of the SharePoint Document Control System and coordinates document lifecycle activities including document creation, revision, approval, issuance, archival, and obsolescence management.

Key Responsibilities

• Administer and maintain the SharePoint Document Control System.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functional areas to develop and maintain Work Instructions, Standard Operating Procedures (SOPs), Job Aids and Forms.
• Ensure all controlled documents are properly managed, version controlled, and accessible to authorized personnel.
• Maintain document numbering, formatting, revision history, and retention practices.
• Monitor document status and ensure timely reviews and updates of controlled documents.
• Archive obsolete documents and ensure only current, approved versions are available for use.
• Participate in corrective and preventive action activities related to document control processes.
• Support records management activities as applicable.

Required Skills

• Ability to effectively and confidently communicate ideas, concepts, and programs to all levels of the organization.
• Strong understanding of technical writing principles.
• High level of proficiency with MS Office products.
• Organized and efficient.
• Self-directed and able to implement solutions with limited guidance or direction.
• Demonstrates professionalism and a service-oriented personality with all levels of employees and senior leaders.
• Ability to thrive in a fast-paced, lean work environment.
• Strong teamwork and collaboration skills.

Preferred Skills

• Experience with ISO 9001:2015.
• Experience with SharePoint.
• Experience within a Union environment.

Education Requirements

• High School diploma / GED (required).
• Associate degree from an accredited institution (preferred).

Required Experience

• Two (2) years of quality experience within a manufacturing, production, or operations environment.
• Two (2) years of experience with Microsoft Office platforms.
• Two (2) years of experience with Technical Writing.

Work Environment / Physical Requirements

• Local candidates only - no relocation offered. All candidates must currently reside within 50 miles of Syracuse, NY to be considered.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Local candidates only. No relocation is offered for this position. All candidates must currently reside within 50 miles of Syracuse, NY to be considered.

About the Client

This client is a global power management company operating in more than 100 countries, with revenues of approximately $20.8 billion, and a workforce of approximately 160,000 employees worldwide. Founded in 1911, the organization develops intelligent power management technologies spanning electrical systems, aerospace components, vehicle powertrain solutions, and data center infrastructure - positioning it at the center of the global energy transition. Teams include electrical engineers, power systems specialists, aerospace technicians, software developers, and supply chain professionals who collaborate across divisions to deliver solutions that help businesses, governments, and communities operate more safely, efficiently, and sustainably.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-11788

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