Administrative Assistant

Engagement Type Contract Location / Schedule North Quincy Computer Lab 7:00 AM-3:00 PM – Monday, Wednesday, Friday 6:00 AM-2:00 PM – Tuesday, Wednesday 7:00 PM-3:00 AM – once per week, rotating between Tuesday and Thursday Proctor site operations include primarily daytime coverage, with occasional overnight sessions. To avoid unsafe rest gaps while offering contractors the opportunity to achieve a full work week, overnight coverage may be scheduled for split shifts or partial day assignments on adjacent days. Overnight coverage may be met through rotational scheduling among contractors and/or support from permanent staff and is not guaranteed to occur weekly for any individual contractor. Location Addresses North Quincy Computer Lab (Primary Location) – 200 Newport Ave, Quincy, MA 02171 Heavy Rail Training School – 275 Dorchester Ave, Building 15-72 South Boston, MA 02127 South Station Training School – 700 Atlantic Ave, Boston, MA 02111 Bus Training School – 32 Alford St. Bld. #12 Charlestown, MA 02129 Light Rail Training School – 331 Grove St, Auburndale, MA 02466 Detailed Description of Services Test Proctor and Test Site Point of Contact Greet and check in employees arriving for scheduled testing sessions. Verify employee identity and eligibility to take the assigned test. Assign tests through the learning management system and ensure proper access. Provide basic instructions to employees on test procedures and rules. Monitor the testing environment to ensure compliance with test guidelines. Enforce policies to prevent cheating or use of unauthorized materials. Troubleshoot minor technical issues related to test access or login. Maintain a quiet, orderly, and distraction‑free testing environment. Report any irregularities or misconduct to the appropriate supervisor. Administrative Support Exceptional organizational skills and ability to work in a paperless environment. Strong computer skills, with proficiency in Excel. Inputting data from paper documents into digital spreadsheets and databases. Assist with special projects requiring large amounts of data entry. Operate common office equipment such as scanners and printers. Organize and archive records and documents. Search for and investigate information contained in files. Process requests for files and data. Provide ad‑hoc data entry support across departments. Evaluate workflow and redesign processes to meet office needs. Perform related duties and projects as assigned. Proactive and able to work independently. Adhere to MBTA rules, regulations, collective bargaining agreements (if applicable) and policies, including EEO, anti‑discrimination, anti‑harassment, and anti‑retaliation policies. Required/Desired Skills Exceptional organizational skills and ability to work in a paperless environment. Proficient computer skills, including strong Excel proficiency. Experience with data entry and database management. Ability to assist with large data‑intensive projects. Knowledge of office equipment such as scanners and printers. Experience evaluating workflow and redesigning processes to meet office needs. Independent, proactive work style. Adherence to MBTA policies, including EEO, anti‑discrimination, anti‑harassment, and anti‑retaliation policies. #J-18808-Ljbffr American business solutions inc