Accounts Payable Specialist

Job Description

Job Description

SUMMARY: Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES:

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Prepares accounts payable checks.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.